An AI email assistant is, in a nutshell, software that helps manage your inbox. It uses Artificial Intelligence to automatically sort, filter, and respond to emails for you.
AI email assistants use machine learning algorithms trained on huge datasets of emails. They learn to detect patterns that help determine the importance and purpose of incoming messages.
Read on to learn more about:
- Overview of the best AI email assistants
- How AI email assistants work
- What can you use them for?
- Things to look for in an AI email assistant
- Reviews of 10 best AI email assistants
The 10 best AI email assistant solutions
Here’s the TL;DR list for you:
- Lindy: Lindy offers mini-virtual assistants that can do it all, from email management through smart triage, context-aware replies, email negotiation, and near-limitless integration.
- Superhuman: A high–speed email client for power users, offering sophisticated triage, follow-ups, read receipts, and social connections for efficient email management.
- Mailbutler: Improves your Gmail or Outlook with advanced features like email tracking, scheduling, snoozing, templates, and integrated task management for a more refined emailing experience.
- SaneBox: An AI-driven tool that declutters your inbox by intelligently filtering out less important emails, offering summaries, and providing a black hole feature for unwanted messages.
- Leave Me Alone: Focuses on unsubscribing you from unwanted emails and newsletters automatically, offering peace and a cleaner inbox with options to block or filter spammy senders.
- Flowrite x MailMaestro: Converts short prompts into fully-formed, polished emails within Gmail, perfect for handling quick responses and email composition at speed.
- Zoho Mail: An inbox that goes the extra mile with AI-powered filtering, collaboration tools, and tight integration with the Zoho suite so you can keep everything organized.
- Missive: A team email platform combining chat and email threads with AI-powered replies and collaborative features to keep everyone on the same page.
- Gmelius: Transforms Gmail into a CRM with AI-assisted tracking, reminders, and automation, designed to keep sales and support teams organized.
- Regie.ai: Designed for sales professionals, this tool uses AI to generate highly personalized, data-driven outreach emails with real-time engagement tracking for efficient follow-ups.
What can you use an AI email assistant for?
Like everything in life, AI email assistants have strengths and limitations.
First, let’s take a look at what they can do:
- Generating great emails: AI email assistants can create emails from scratch. You provide some basic instructions or context, and the AI will generate a draft for you to review and edit.
- Email suggestions: AI assistants can work within your email client, offering inline suggestions and autocomplete options to speed up your composing process.
- Filtering and prioritizing: AI assistants can learn your preferences and automatically categorize emails as important, urgent, or low priority, saving you time on manual sorting.
- Summarizing long emails: If you're facing a wall of text, an AI assistant can condense the email down to its essential points.
- Translation: Some assistants can translate emails on the fly, breaking down language barriers in communication.
- Reminders: AI assistants can pick up on dates and deadlines mentioned in emails and automatically set reminders for you.
- Data extraction: They can pull out key information (contact details, invoice numbers, etc.) and add those directly to your CRM or management tools.
- Scheduling: If an email discusses scheduling a meeting, an AI assistant can offer to look at your calendar and suggest open slots, times, etc.
An awesome feature is that, with regular use, an AI assistant adapts to your unique communication style and the types of emails you receive.
It essentially gets smarter over time, allowing it to handle more of the busy work in your inbox so you can focus on higher-level tasks. (Or playing Solitaire, whatever floats your boat.)
Limitations of AI email assistants
Sounds like all sunshine and rainbows, right? Not quite.
Here are some limitations of these AI email assistants:
- No complex problem–solving: AI email assistants can’t perform the kind of complex, creative problem–solving that humans do. They can’t brainstorm solutions to thorny issues, provide strategic advice, or think outside the box.
- Misinterpreting emotional cues: Incorrectly judging the sentiment of an angry customer email could lead to an unsuitable, automated reply, worsening the situation.
- A lack of general strategic understanding: AI cannot replace the nuanced thinking required to decide whether to offer a discount or a free upgrade to resolve a customer issue.
- Not good at tense situations: Drafting an appropriate public response during a company scandal requires sensitivity and understanding that AI just doesn’t have yet.
- A tendency to hallucinate: An AI assistant suggesting incorrect historical dates in a client presentation could have embarrassing consequences. This is what’s called a hallucination.
What to look for in an AI email organizer
You need to look out for several things before you invest in an AI email assistant.
Lucky for you, our choices tick most or all of these boxes:
Excellent features
- Automated email sorting, scheduling, and templating.
- Intelligent categorization of emails.
- Suggestions for responses to common emails.
- Creation of email templates.
- Machine learning can be used to customize to user needs.
Plays well with other systems
- They work with major email services (Gmail, Outlook, Yahoo Mail).
- Some are compatible with third-party email apps and CRM software.
Privacy and security are covered
- Encrypted data.
- Strong security protocols.
- Zero sharing or selling of user information.
- Some companies use user emails to train machine–learning models, but not all.
Won’t set your wallet on fire
- Typically, it ranges from free to $200 per month.
- Free versions offer the chance for a test drive.
- Paid plans give more advanced functionality, larger email allowances, and premium support.
- Some charge per user, others charge a flat monthly or annual rate.
Let’s dive into the top AI email assistants you can try out today.
1. Lindy: Best overall
Lindy is an incredibly versatile AI platform where you can build custom AI "employees,” each trained to handle specific inboxes, customers, or types of email.
Its template system allows you to get the best AI email assistant on the block, with state-of-the-art agents to supercharge your inbox.
How? AI employees (each a sub–an instance of Lindy) can communicate with each other. Each can play to the other’s strengths, and you can combine them to your heart’s delight.
Some of what Lindy does best:
- AI-powered email triage to highlight important messages.
- Automated email outreach, lead qualifying, and enrichment, saving you a mind-boggling amount of time.
- Smart replies and AI-generated emails with context-aware suggestions. You can write emails starting from a single line. Plus, autocorrect can boost typing speed from 30-50%.
- Automated reminders and follow-ups to prevent things from slipping through the cracks.
- Qualify leads just from emails.
- Auto–negotiate deals via email while you sit back and chill.
- Virtually endless combinations of Lindies.
- Integration with existing email clients, allowing direct interaction with your inbox, and a plethora of other integrations.
- Saves you 4 hours per week of writing mundane emails. (Based on average times.)
Who would love it?
- Individuals and businesses who are looking for an easily customizable email solution with integrations, suggestions, and infinite flexibility.
- Businesses with different departments, like support and sales, need an adaptable AI email assistant that can handle the nuances of each interaction.
Pricing: Lindy's has a free plan, and then it’s just $29 per month.
2. Superhuman AI: Premium pick
Superhuman AI is a premium email client designed for power users who need to manage high volumes of email at lightning speed.
Why does it stand out?
- Auto summarize conversations.
- Turn ideas into emails.
- Writing suggestions to keep you from slapping yourself on the forehead at 2 am.
- Lets you see when people have read your email.
Who would love it? Ideal for professionals in sales, customer support, or any role where an “I want it for yesterday” email response is important.
Pricing:
- Superhuman has a $30 per month per user starter plan.
- For businesses, it’s $40 per month per user.
3. Mailbutler: For the aristocrat in you
Mailbutler brings ease of use and comfort to your existing Gmail or Outlook experience with a suite of powerful tools.
Why does it stand out?
- Smart compose to help you get started.
- Smart summarize for the TL;DR.
- Contact finder to help find relevant information about your contacts and add them instantly.
- Templates for recurring email types.
- Task and note management are integrated into your inbox.
Who would love it? For individuals and teams who are comfortable with their current email provider and don't want to switch, Mailbutler allows them to add professional-grade features directly within their familiar interface.
Pricing: Mailbutler offers a tiered pricing structure, with a free plan and paid options starting at around $9 per month.
4. Sanebox: When you need to go full Marie Kondo
Sanebox is an AI-powered inbox declutterer with a hard focus on allowing you to zero in on tasks that are important to you.
Why does it stand out?
- Its intelligent filtering system learns your preferences, automatically sorting newsletters, notifications, and other low—priority items for later review.
- Summaries and digests for less—important inboxes.
- Blackhole feature to banish unwanted senders permanently.
Who would love it? Businesses and individuals could really use a bit of neatness in their lives. And who among us couldn’t?
Pricing: Sanebox has individual and business plans ranging from $7 to $36 per month.
5. LeaveMeAlone: No, really
LeaveMeAlone (I think we know what crowd this one caters to) is a dedicated unsubscribe assistant specifically designed to tackle the relentless tide of promotional emails and newsletters.
Why does it stand out?
- It automatically identifies subscriptions, handles the tedious unsubscribe processes, and even offers options to block or filter unwanted senders.
- Automates the unsubscribe process with minimal effort needed from you.
- Block or filter future emails from unwanted senders.
Who would love it? We’re going to go out on a limb, but we’ll say it’s for people who want to be left alone and spared from an endless deluge of spam.
Pricing: LeaveMeAlone offers a variety of plans, $9 to 16 per month.
6. Flowrite x MailMaestro: Write emails faster than a caffeine kick
Maelmaestro has acquired Flowrite. And now, this app takes a one-liner and turns it into a polished email. Ideal for days when your brain’s still warming up.
Why does it stand out?
- AI writes it for you; just enter a quick prompt like “Check-in with the client,” and Flowritwill composees a complete email for you.
- Preset templates for any audience (professional or casual). Flowrite’s templates adapt to your style.
- Skip extra logins; Flowrite sits directly inside Gmail.
Who would love it? Is anyone ready to save typing time and get on with their day.
Pricing: Starts at $12 per month after a free trial.
7. Zoho Mail: One inbox to rule them all
Zoho Mail integrates AI-powered tools like Zia, which can help you compose, summarize, and take action on emails with a tap.
Why does it stand out?
- With smart filtering and organization, Zia automatically categorizes important and low-priority emails.
- Syncs with the rest of Zoho’s suite, so if you’re using Zoho, it’s a no-brainer.
- Built-in collaboration tools allow you to collaborate from within your inbox.
Who would love it? Teams already in the Zoho ecosystem or anyone looking for an inbox with built-in intelligence.
Pricing: Starting at $4 per month per user.
8. Missive: Inboxing with a team player
Missive blends AI with team chat and email threads, letting you tackle emails and team conversations in one place.
Why does it stand out?
- Automatic composition and replies are used to create responses and drafts directly in your email thread.
- Assign emails, tag teammates, and streamline your day without extra forwarding.
- Collaborative chat in–the thread, keeping it all in one place and helping you stay organized.
Who would love it? Teams that need a way to handle emails and internal chat without the juggling act.
Pricing: Plans go from $14 to $36 per month.
9. Gmelius: A bit of “Oomph” for Gmail
Gmelius integrates AI features to help your Gmail act as a CRM with advanced tracking, reminders, and email scheduling.
Why does it stand out?
- Assign, track, and manage emails right from your Gmail.
- Automated follow-ups and reminders — perfect for sales and support teams to stay on top of responses.
- Automatically update task lists from emails and save time on admin work.
Who would love it? Sales and support teams who live in Gmail and need to manage client interactions without going crazy.
Pricing: Plans start from $10 to $36 per month.
10. Regie.ai: A great fit for sales teams
Regie.ai is designed for sales pros who need custom, data-driven emails to engage prospects and close deals faster.
Why does it stand out?
- Choose from a library of AI-optimized templates to write personalized emails that feel hand-made.
- Tracks email opens, link clicks, and replies so you know when to follow up and when to move on.
- Uses data on each lead to suggest specific, targeted language and offers.
Who would love it? Sales teams that rely on frequent, targeted outreach and want an AI powerup to increase engagement and conversion.
Pricing: Plans start at $89 per month per user for small businesses.
Summing up
Now have a good sense of the best AI email assistant in 2024 — it’s Lindy! Still, all of the options on this list have their perks and charms.
While these assistants can't still fully replace your email skills, these apps can help you manage the tide of emails more efficiently.
