How To Ask for a Raise via Email (3 Templates + AI Generator)

To successfully ask for a raise via email, use a polite and professional tone, list your accomplishments, and state a concrete number you’re looking for. Back up your ask with facts about the average salary for your position. Some of the best times to ask are after crushing a project or getting new responsibilities. 

Read on to learn more about: 

• Why email can be the best way to ask for a raise‍
• What to include in your raise request email ‍
• 5 templates to request a salary increase‍
• How AI platforms can improve your raise request email ‍
• Common mistakes to avoid, success stories, and FAQs‍

Let’s now jump into the reasons for using email to ask for a raise.

Why ask for a raise over email?

Sending an email to request a raise is often more effective than having a face-to-face conversation. Instead of overcoming nerves and asking in person and under time constraints, you can email a raise request from your home. You can clearly lay out your reasoning by communicating your achievements and value. 

This significantly strengthens your chances of getting that raise. 

Email gives managers time to consider your request, speak with leadership, and reply thoughtfully. A clear, concise email demonstrates professionalism and sets the tone for a productive negotiation.

Asking for a raise over email offers a place to build and present a compelling case. You can reflect on contributions, quantify accomplishments, and link your ask to market benchmarks. 

Unlike in-person requests, you can edit your email for clarity, tone, and structure. This helps ensure your reasons for asking are logical, confident, and backed by facts.

You can also incorporate performance reviews and project milestones directly into your email. This includes charts and tables that show your value, contributions, and growth. The ability to visualize your wins strengthens your case and shows your ask is based on real results.

How to ask for a raise via email: When is the best time?

Timing your raise request strategically increases your chances of success. Ideal moments are after achievements, glowing performance reviews, or when your role expands. Here are some of the best times to ask for a raise via email:

• Your company is performing well: When your company is financially healthy or has recently reported growth, it’s more likely to approve compensation adjustments. Aligning your raise request with strong business performance helps demonstrate mutual value and timing. Leaders are more receptive when the budget isn’t constrained.

• After reviews: Performance reviews create an opportunity to discuss salary since your contributions and results have already been in focus. This is when employers are most open to compensation discussions. If your review was positive, it reinforces your credibility. A positive review also makes the case for a raise feel like a logical next step. 

• After major wins: Scoring a big client, completing a key project, or surpassing targets gives you undeniable leverage. So, immediately tying your raise request to such measurable business outcomes can work in your favor. This is especially so if the outcomes resulted from your leadership, creativity, or problem-solving.

• You're taking on more responsibilities: If your role has expanded significantly, but your pay hasn’t, it’s time to speak up. Being proactive about a raise when your job grows through team leadership or cross-functional duties also demonstrates professionalism.

• Before budget planning cycles: Companies often set compensation budgets during annual or quarterly planning cycles. Knowing when plans must be finalized and asking before decisions are made is ideal. This gives your manager time to advocate for you internally, before money is allocated. If you wait until after budgets are set, it may delay or diminish your chances.

What to include in a raise request email

An effective raise request email is clear, structured, and rooted in value. Start with a concise subject line and professional greeting. You’ll want to maintain a confident, respectful tone throughout. Here are some tips for how to ask for a salary increment politely via email:

Do your homework

Before you learn how to ask for a raise in writing, ensure you know the company policies. Familiarize yourself with your company's stance on raises, evaluations, and any precedents regarding salary adjustments.

Dial in your subject line

Your subject line sets the tone and determines whether your email gets read promptly. It should be clear, concise, and clarify that you aim for a raise. Good options include “Request for Salary Review – [Your Name],” “Compensation Adjustment Discussion,” or “Meeting Request: Salary Update.” These communicate your purpose, build credibility, and ensure your message is taken seriously.

Polite opener and tone

Start your letter asking for a raise with genuine appreciation for your role, team, or recent opportunities — this builds goodwill and exhibits professionalism. Use openers like “I hope you're well” or “I appreciate the continued support in my role.” 

Maintain a confident and respectful tone to communicate maturity and emotional intelligence. Aim for balance: assertive enough to advocate for yourself but humble enough to show you’re a team player committed to the company’s success.

Specific accomplishments and impact

Gather tangible evidence of your impact, like figures, percentages, or client testimonials. These can help you show why you’re due that raise. Transforming these figures into graphs and tables can further illustrate your positive impact. Taking the time to do this can also demonstrate that you’re serious about increasing your salary. 

Know what you’re worth to get what you’re worth

Clarity about your salary goal shows confidence — always have a number that you’re aiming for. Gather information about your role, industry standards, and contributions to the company. This is where you’ll highlight specific achievements, added responsibilities, or unique skills.

5 examples of raise request email templates

Want to learn how to write an email asking for a raise? We’ve cooked up 5 sample emails asking for a raise. Each template covers a different scenario of how to ask your boss for a raise with an example email. Let’s take a look at each:

1. Using market rates and retention during strong company performance

To strengthen your raise request, reference current market salary data for your role, experience, and location. You can find this information on the Bureau of Labor Statistics website or through a service like Glassdoor. If you perform consistently, reinforcing your importance to the team and illustrating skills you’ve acquired can strengthen your case.

‍Subject line: "Request for Salary Review: [Your name goes here]"

Dear [Boss’ name],

I hope you’re doing great!

During my time here, I’ve enjoyed contributing to [company name]'s growth and success. I've also observed the evolving market trends and realized that there's a growing demand for [specific skills or expertise] in our industry. 

I've consistently strived to align my contributions with the company's objectives and have taken on added responsibilities in [mention specific areas].

After conducting comprehensive research on industry standards and considering the current market rates for professionals in a similar role, I believe it's the right time to discuss my compensation. 

Given my responsibilities and the current upward shift in market trends, I propose a [specific % or amount] increase in my salary.

I'm committed to contributing further to our company’s success and am open to discussing this proposal further at your earliest convenience. Your guidance and insights on this proposal are highly valued!

As always, thank you for your time and consideration!

Warm regards and gratitude,

[Your name]

2. Performance-based raise

Achievements directly contributing to team success can be the foundation for your raise request. Focus on measurable outcomes, like revenue growth, improved productivity, or project milestones you led. Show how your performance exceeds expectations and aligns with business goals.

‍Subject line: "Salary review request: [Your name goes here]"

Dear [Boss’ name],

I trust you're doing well. 

I wanted to take this opportunity to express my gratitude for the support and opportunities I've had at [company name]. 

Over the past [time period], I've prided myself on achieving [specific accomplishments or milestones] and consistently aim to exceed any performance expectations. 

I'm proud of my growth and the results I’ve achieved for the company, including [quantifiable outcomes].

Considering these achievements — and my continued commitment to driving excellence, I'd like to discuss a potential adjustment to my compensation. 

Based on my performance and value-added contribution to the team, I would like to propose a [specific percentage or amount] increase in my salary.

I'm looking forward to hearing your thoughts on this matter and am open to scheduling a meeting to discuss the matter in depth.

As always, thank you for your time and consideration!

Best regards,

[Your name]

3. The direct approach after taking on new responsibilities

If your role has grown beyond its original scope, requesting a salary that reflects that change is appropriate. Use a clear, direct tone to explain how your responsibilities have expanded. These include the projects you’ve led, how you’re mentoring others, or managing tasks outside your original job description. 

‍Subject line: "Salary increase request: [your name]"

Dear [Boss’ name]

I hope you’re doing well!

I wanted to initiate a conversation about my compensation at [company name]. 

Furthermore, I've thoroughly enjoyed being part of this team and have been dedicated to my role, consistently reaching for the stars and thriving for excellence. 

As you know, I've recently taken on additional responsibilities in [specific areas] and have consistently delivered results, including [mention specific achievements]. To illustrate these achievements visually, I’ve constructed a few charts and tables, which I’ve attached below. 

In light of these contributions and my commitment to the company's objectives, I believe this is the appropriate time to discuss a raise. 

My proposal is a [specific percentage or amount] performance-based increase in my salary due to the added value I bring to the team. 

I would enjoy the opportunity to discuss this matter further at your earliest convenience. 

Thank you for making time for my request, and I’m looking forward to our conversation.

Best,

[Your name]

4. High performers at fast-growing startups

Your impact likely exceeds your original job description if you consistently excel at a fast-growing startup. Use this momentum to highlight how you’ve adapted, delivered results, and helped scale the business. Reference your contributions to key metrics or product milestones, which support long-term growth.

Subject Line: Salary Adjustment Request – [Your Name]

Hi [Manager’s Name],

I hope you’re doing well. As our startup grows, I’ve taken on broader responsibilities — from [example: leading client onboarding] to [example: improving internal ops]. These contributions have directly impacted our ability to scale quickly and deliver value.

Given this, I’d like to discuss adjusting my compensation to reflect my expanded role and performance. Based on current benchmarks and the value I bring, I’m proposing a salary of [specific percentage or amount] annually.

I’m deeply invested in our mission and excited about our future. I’d like to set up a time to discuss this further and hear your thoughts.

Thanks so much for your consideration.

Best,

[Your Name]

5. Long-tenured employees

Loyal, long-term employees often take on more than originally hired for. If you’ve been with the company for several years and consistently delivered results, asking for a raise is fair. Highlight your knowledge, contributions, reliability, and adaptability over time. 

Subject: Request for Salary Adjustment – [Your Name]

Hi [Manager’s Name],

As I approach my [X]-year mark with [Company Name], I wanted to express how grateful I am for my role as [enter role here]. I’ve had a number of opportunities to grow, contribute, and help achieve our evolving goals. Over the years, I’ve consistently delivered results, adapted to change, and supported cross-functional initiatives beyond my original scope.

Given my tenure and continued performance, I request a salary adjustment reflecting my long-term contributions, loyalty, and reliability. Based on market data and internal value, I’m proposing a revised annual salary of [specific percentage or amount].

I’d appreciate discussing this further and am happy to provide additional context on my recent projects and ongoing responsibilities. Thank you for your time and consideration.

Best regards,

[Your Name]

How can AI help ask for a raise via email?

Popular LLMs like ChatGPT-4 and Claude can assist with researching average salaries for your position and drafting your email. Follow these directions: 

1. Jot down some key facts: This includes your job title, how long you’ve been in the role, your location, and your responsibilities. Note any new responsibilities you’ve taken on or skills you’ve learned.

2. Research salaries: Copy the information you just jotted down and ask your favorite LLM what the average salary range is for someone in your position. Be sure to check the source websites to verify the information. Use this information to determine a concrete number for your salary increase. 

3. Use AI to draft your email: Prompt your AI to draft an email asking for a raise. Limit the word count to no more than 150 words and tell the AI to write your email in a polite and professional tone. You can also copy over one of the above templates and tell the AI to follow its format. 

4. Edit your email and send: Don’t just copy, paste, and send — you’ll want to ensure everything flows how you want it to. Open a draft email letterhead and paste your AI-written draft there. Then, thoroughly proofread and edit it to ensure all the information is correct. Once it’s up to your standard, press send. 

‍Common mistakes to avoid when writing a raise request letter

Let's shift our attention to things you should avoid. We’ll cover some common mistakes that you want to avoid. If you include the following in your email, you could lessen your chances of getting that nice salary bump:

• Being vague about your accomplishments: General phrases like “I’ve been working hard” won’t cut it. Use specific, measurable results to strengthen your case. For instance, say “I led our email campaign that boosted signups by 32% in Q1.” This gives your manager a clear, data-backed reason to consider your raise.

• Sounding entitled or demanding: A pushy tone can backfire even if you deserve a raise. Managers (and people in general) respond better to confident, respectful language that emphasizes mutual goals. Avoid emotional appeals or language that implies you "deserve" a raise for showing up. Instead, demonstrate how your work has contributed measurable value and express your request as a collaborative next step. 

• Neglecting market data: Leaving out salary benchmarks weakens your case and makes your request feel subjective. Referencing reputable sources like Glassdoor, PayScale, or internal compensation bands shows you’re making a fair, informed ask.

• Writing a novel: Overloading your email with too much backstory or irrelevant detail can bury your message and exhaust the reader. A raise request should be clear and structured. State your request, support it with facts, and end with a polite ask to meet.

• Bad timing: Most raise requests can fall flat if they land during the wrong moment, like after a missed goal. Monitor your company’s financial health and your performance trends. This helps you choose a time when your boss is more likely to approve your raise.

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Real-world success stories

Want some inspiration from people who used email to successfully ask for a raise? We’ve gathered a few stories that illustrate how certain folks went about asking for a raise via email. 

Two emails helped negotiate a 27% raise

A high-performing employee strategically used email to advocate for fair compensation. After receiving an initial offer, they sent a well-crafted email with market research and a clear request for a higher salary. 

When the company countered, a second email emphasized their leadership, project impact, and long-term commitment. While the final number wasn’t their original goal, the emails helped them negotiate a better offer.

Freelancer ups rates via email

Using 2 short, strategic emails, a freelance writer raised her rates successfully. For one client, she referenced their one-year anniversary and stated their rate would soon fall below her floor. She then bumped her hourly rate from $55 to $65. 

She proposed switching from hourly billing to a $250 flat fee per blog post for the second client, framing it as a budgeting benefit. Her clear and confident emails led both clients to agree without hesitation.

Frequently asked questions

What’s the best time to ask for a raise?

The best time to ask for a raise is after a strong performance review, completing a major project, or taking on new responsibilities. You can use these experiences as a measurable contribution to the company. 

Additionally, consider timing your ask just before your company’s budget planning cycle, so there’s room to adjust compensation. Avoid asking during company instability or after missed goals, as leadership may be less receptive.

How much of a raise should I ask for?

Typically, most companies approve increases in the 3–7% range. But if you can prove you’re being paid under the market rate, your responsibilities have grown, or your performance has been stellar, asking for 10–20% may be justified. 

Your chances for success will increase if you have firm data to support your impact on the company. Use sources like Glassdoor, PayScale, or BLS to find salary data that supports your raise request.

What if my manager ignores the email?

If your manager hasn’t responded to your raise request email within a week, it's a good idea to send a polite follow-up. Express your continued interest in discussing your compensation and offer to meet at their convenience. 

Managers are often busy, so a respectful nudge can bring the conversation back on track. All it takes is sending a “Gentle reminder” about the proposal you sent on [specific date]. If there’s still no response, consider raising the topic during a 1:1 meeting or performance check-in to ensure it’s addressed on time.

Can I ask for a raise more than once a year?

Yes, you can ask more than once a year if your role has changed significantly, you have taken on major new responsibilities, or you have achieved impactful results. 

However, avoid making frequent requests without clear justification, as it may be viewed negatively. If you’ve already had a raise, wait until you’ve delivered significant new results or taken on extra responsibilities. Keep a record of your wins and align your request with business needs to show that you're contributing beyond your previous scope.

Should I bring up my salary history?

Generally, avoid bringing up your salary history unless asked. Instead, focus on the current value you bring, recent achievements, and competitive market rates for your role. Linking your request to past salary can limit your growth, especially if you were previously underpaid.

Can I use ChatGPT or Lindy to write an email asking for a raise?

Tools like ChatGPT and Lindy are great for writing clear, professional, and personalized raise request emails. They can help you structure your message, strike the right tone, and incorporate key data like achievements and salary benchmarks. 

Give tools like ChatGPT or Lindy simple prompts with your role, contributions, and goals. They’ll generate polished drafts quickly. Be sure to review and tailor the email to your voice and situation to ensure authenticity and relevance.

Can I ask for a raise if I just got a promotion?

It depends — if your promotion came with significant new responsibilities but little or no pay increase, discussing a raise is reasonable. Wait several weeks to show success in your new role before asking for a raise.

However, if the promotion already included a market-aligned raise, waiting until your next review cycle or a significant achievement is usually best.

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Earn a raise by performing better with Lindy

Before asking for a raise via email, you have to put in the work. An effective way to do this is to offload some manual tasks to AI agents to improve your performance — that’s where Lindy can help.

Lindy is a no-code AI agent building platform that can help organize your emails, schedule and take notes in meetings, and more. Here’s how Lindy can help you put in more of an effort:

• Easy no-code interface: You won’t need coding, programming, or technical skills to build your AI agents with Lindy — it offers a drag-and-drop builder that functions like PowerPoint.

• AI agents customized to your needs: You can make versatile AI agents that accelerate productivity across many functions. For instance, create an agent that researches business intelligence sources like People Data Labs and UpLead and fetch a large swatch of data in a snap.
  
  
• Automated email replies & workflows: Deploy the Email Responder template to handle inbound messages and trigger custom follow-up workflows without lifting a finger.

• Takes meeting notes: Lindy can join, record, and transcribe meetings via a Google Calendar integration. It will create meeting notes in Google Docs. After the meeting, Lindy will send Slack or email summaries with next-step items and can even trigger follow-ups across HubSpot, Gmail, and other apps.

• 24/7 service: Lindy provides round-the-clock support, answering emails or customer queries via chatbot.

• A jack of all trades: Lindy supports a range of tasks, from creating newsletters to generating code. Find all of Lindy’s features and templates.

• Affordable automation: Start with 400 automated tasks for free. The Pro plan offers 5,000 monthly tasks at a better value than other tools.

Get the ball rolling on your raise email and get Lindy for free.