What is an AI Meeting Manager? 12 Tools You Should Know
You’re on yet another video call, and you keep thinking, “This could’ve been an email. Heck, this could’ve been a text!”
We've all been there. But what if AI could help you get the TL;DR version of meetings to make your day more productive?
That’s where anAI meeting manager can seriously come in handy. In this article, we'll show you the 12 best tools out there and how to make the most of them.
We’ll cover:
What is an AI meeting manager?
Why use one?
How to use one properly
What to look for in a proper AI meeting manager
The 12 best tools to kiss long meetings goodbye
Let’s get started!
What is an AI meeting manager?
An AI meeting manager is a smart virtual assistant that takes care of scheduling meetings for you.
Rather than the back-and-forth of finding a time that works for everyone, an AI meeting manager does the boring part.
You simply tell it what meeting you want to schedule and the attendees, and it finds the optimal time based on everyone's calendars.
It can also fully summarize meetings (while creating short video snippets with the interesting bits), suggest actionable items, and even perform sentiment analysis!
Why use an AI meeting manager? Why not a scheduling link?
While scheduling links are great for coordinating availability, AI meeting managers take things a step further.
Here's why you might want to give some thought to using one:
Don’t just think about scheduling. AI meeting managers do more than just find a time that works for everyone. They can transcribe, summarize, and analyze meetings, turning them into valuable assets rather than just another event on your calendar.
Big time-saver. Some of the worst parts of every meeting involve taking notes or spending hours transcribing recordings. AI meetings save you all of the hard work.
You’ll actually know whether your team cares. Some AI meeting managers can even analyze meeting sentiment and engagement levels, helping you identify patterns and improve future meetings.
Make collaboration simpler. These tools often integrate with popular communication and collaboration platforms like Google Suite or Office 365, making it simple to share notes, summaries, and action items with your team.
How to use an AI meeting manager: tips for getting the most out of your tool
Now it’s time to learn how to let AI loose.
Here’s how to do it:
Let your AI do the heavy lifting. The whole point of using an AI meeting manager is so you don’t have to do the tedious work yourself. Delegate as much as possible to your assistant, like scheduling meetings, sending invites, reserving conference rooms, and managing attendees.
Be clear about what you want. Your AI needs very specific guidance to do its job well. Be extremely detailed in your meeting requests, including attendees, date/time preferences, duration, recurrence, required equipment or resources, objectives, and any other relevant details.
Double-check everything. As much as we love AI, the technology isn’t perfect. Always check that your meetings are scheduled properly with all the right parameters before considering the task complete. Look for any errors in dates, times, attendees, or locations and alert your AI to make corrections immediately.
Show it some love. The only way AI systems continue to improve is through feedback from real-world use. Let your meeting manager know what’s working well and what could be better. If there are features that would make your life easier or integrations with other tools you’d like to see, pass that information along to the company that provides the AI.
What to look for in an AI meeting manager tool
So, yes, you should be using an AI meeting manager. But with so many options out there, how do you choose?
Here are some of the absolute must-haves:
Pretty, pretty, pretty smart scheduling. The core function of these tools is to automatically schedule meetings for your team or group. Look for a tool that can scan everyone’s calendars and suggest times when all attendees are free. Some tools even suggest optimal times based on things like how long the meeting usually lasts.
Auto-reminders. We’ve all had that moment of panic realizing we're late for a meeting that slipped our mind. An AI meeting manager can automatically send reminders to attendees before the meeting.
Agenda management. Some meeting manager tools allow you to easily create and share an agenda before the meeting. Look for a tool that lets you build an agenda with discussion topics and attach any relevant files or documents.
Taking down meeting notes. If the tool can automatically capture notes, decisions made, and action items during your meetings, that’s a huge time-saver. Any tool worth its salt will allow attendees to add notes and comments in real time, and compiles everything into shareable meeting minutes after the meeting ends.
What is it? An AI virtual assistant that can do it all, including managing your meetings and connecting with other versions of itself to tackle different tasks as a team.
What can it do?
Taking down meeting notes (with 99%+ accuracy), creating shareable summaries, and deriving insights.
Integrate with popular calendar and video conferencing platforms, as well as over 3,000 other tools for easy access.
Offer customizable templates to automate pretty much any task under the sun.
Why does it stand out? Lindy is at the top of the list because of its user-friendly interface and customizable features. You can easily use and create Lindy templates and have them interact with each other.
For instance, try using the Meeting Notetaker Lindy and the Daily Digest Lindy to get auto-summaries of meetings in your inbox every morning.
Price: Try Lindy today with a free first week, and enjoy access for just $29.99 per month afterward.
What is it? A meeting notes automation solution that sits in on your meetings and captures important information.
What can it do?
Transcribes meetings and creates concise, easy-to-share summaries.
Pulls out action items and decisions so you can follow up easily.
Integrates with Slack and Teams to keep your team in the loop.
Why does it stand out? Fireflies doesn’t just summarize, it analyzes the content and pulls out the important bits. This is super helpful for teams who want to make sure they don't miss out — even when they’re nodding off.
Price: Free plan available; paid plans start at $10/month per user.
What is it? A meeting assistant that transforms your conversations into usable data.
What can it do?
Gives you real-time transcripts and summaries so you can easily review the meeting.
Picks out the main topics and action items talked about in the meeting.
Analyzes how people felt and participated in the meeting to give you insights.
Why does it stand out? Sembly AI looks at the bigger picture of your meeting, showing you how people interacted and felt. This is great for teams who want to improve their communication — and not hate each other’s guts.
Price: Free plan available; paid plans starting at $10/month for individuals, and $20/month per user for teams.
What is it? Avoma is an AI helper that manages every part of your sales and customer success meetings.
What can it do?
Makes scheduling and recording meetings easy-peasy.
Helps take down notes and highlights the important parts.
Tracks important numbers so you can see how your team is doing.
Why does it stand out? It's an all-in-one tool that takes care of everything related to meetings, from start to finish. It's great for teams who rely on meetings a lot and want to kick things up a notch.
Price: Free plan available; paid plans start at $19/month per user.
What is it? A revenue intelligence platform that analyzes customer conversations to help sales teams win more deals.
What can it do?
Record and transcribe sales calls to create a searchable library of customer conversations.
Use AI to analyze calls and identify key insights, trends, and coaching opportunities.
Give personalized feedback and recommendations to improve sales performance.
Why does it stand out? It's known for its in-depth analysis of customer interactions, helping sales teams to understand what works and what doesn't in their sales strategies.
Price: You’ll have to get in touch with the Gong peeps for details.
What is it? A conversation intelligence platform that is intended to help sales teams close more deals.
What can it do?
Record and transcribe sales calls and meetings.
Analyze customer conversations to uncover insights and actionable items.
Integrate with CRM systems to track customer interactions and sales outcomes.
Why does it stand out? It's very good at helping sales teams understand what works and what doesn't in customer conversations, which leads to improved sales techniques and results.
Price: You’ll have to check with them for pricing.
What is it? MeetGeek captures and shares key takeaways from your meetings.
What can it do?
Auto-transcribe and auto-summarize meetings.
Create easy-to-use, searchable notes and highlights for easy reference.
Share key takeaways with team members through integrations like Slack and Teams.
Why does it stand out? It's great for making meetings more actionable. It makes sure that valuable information isn't lost or forgotten by providing easy-to-access summaries and highlights.
Price: Free trial available; paid plans starting at $15 per month per user.
What is it? Meeting recorder note-taker that focuses on video recordings.
What can it do?
Record and transcribe video calls to capture conversations in their entirety.
Create short, shareable video clips to highlight important moments or insights.
Tag and organize recordings for easy reference and retrieval.
Why does it stand out? It's aimed at teams, with a major focus on video communication, making it easy to review and share important meeting content. Its ability to create shareable clips is particularly useful for knowledge-sharing and training purposes.
Price: Free plan available; paid plans starting at $15/month per user.
What is it? A comprehensive note-taker that records, transcribes, and summarizes meetings — with a specific focus on remote teams.
What can it do?
Transcribe and summarize meetings
Have timestamped notes and comments within recordings.
AI summaries to highlight important points.
Why does it stand out? It rocks at making meetings more accessible for remote teams, allowing for easy collaboration and knowledge sharing. Even when team members are working asynchronously!
Price: Free plan available; paid plans starting at $18/mo per seat for small teams.
What is it? An AI meeting assistant that specializes in taking meeting notes. Its tagline? “AI-mazing meeting notes.” We had to include that.
What can it do?
Capture key discussion points and action items.
Create concise, shareable summaries that you can easily review.
Integrate with popular calendar and video conferencing platforms.
Why does it stand out? Because it can easily create comprehensive and accurate meeting summaries with practically zero manual input. This saves you plenty of time and effort.
Price: Free plan available; starter plan begins at $10 per user/month.
Summing up
So, what is an AI meeting manager? Pretty much the solution to all of your meeting woes, if you ask us.
But, again, it’s not just about going online and picking the first tool that pops up after a cursory Google search. We’ve compiled this list to help you skip the legwork and choose among tried-and-true professional tools.
But, as with your meetings, you like the abridged version: Just choose Lindy!
Next steps
Lindyis here to restore order to the chaos of your meetings.
Here's why it's the upgrade your meeting notes need:
Captures every word (and insight). Lindy joins your meetings, transcribing and summarizing important parts as they happen.
Learns your team's lingo. Lindy doesn't speak robot. It learns the jargon and nuances of your conversations, and it transcribes with an accuracy exceeding 99%.
Adapts to your needs. Not all meetings are created equal. Lindy offers customizable templates and workflows to fit your specific meeting types and objectives.
Ditch the boring tasks. Tired of transcribing recordings or sifting through endless notes? Lindy automates these tasks and helps you reclaim your day.
Over 3,000 integrations. Lindy integrates with popular calendar and video conferencing platforms, making it easy to use with your existing tools.
Gets smarter over time. Lindy learns from your feedback and interactions, continually improving its performance to meet your needs.
Societies of Lindies: You can create Lindies to tackle all sorts of different tasks beyond meeting summaries. The kicker? These Lindies can interact with one another for better results!
Try Lindy today with a free first week, and enjoy access for just $29.99 per month afterward.
