10 Best AI Assistants That Actually Cut Down My Work in 2025

Workdays often get broken up by small tasks, like emails, meetings, note-taking, and tool-switching. None are hard, but they kill focus and eat into deep work.

That’s why I tested 20+ AI assistants to find out which ones can actually do the work for you. These ten made it into my everyday setup and  probably deserve a spot in yours too.

List of AI Assistants for Work in 2025: TL;DR

1. Lindy: Best for automating daily work tasks
2. ChatGPT: Best for writing and brainstorming
3. Google Gemini: Best for Google Workspace users
4. Claude: Best for reading long, complex docs
5. Microsoft Copilot: Best for Excel, Outlook, and Word Automation
6. Siri: Best for hands-free iPhone tasks
7. Alexa+: Best for voice-based task management
8. Otter AI: Best for meeting transcriptions
9. GitHub Copilot: Best for fast coding help
10. Fireflies.ai: Best for extracting meeting action items

Best AI Assistants for Work 

1. Lindy: Best for Automating Daily Work Tasks

What does it do? Lindy builds custom AI agents to automate complex tasks across your daily tools.

Who is it for? Professionals and teams looking to automate work without writing code.

Lindy is built to take real work off your plate. We give you a no-code builder where you can visually design your workflows. It works like a drag-and-drop canvas. You pick actions, add rules, and connect steps. You can send a follow-up email, log CRM updates, or pull files from Notion from one place.

You’re not limited to a single assistant. With multi-agent systems, you can create a team of AI agents that collaborate. One handles calendar invites, another replies to client emails, and a third tracks everything in Airtable. They pass data between each other and run in sync.

Lindy connects with thousands of tools, including Gmail, Slack, HubSpot, Salesforce, and Google Calendar. If you need more control, you can plug in APIs and webhooks. Our AI assistants can also search your internal docs and files using a built-in knowledge base that updates in real-time.

Workflows can include custom triggers, conditional logic, loops, and even pauses for human approval at any step. You stay in control while letting the agents do the work. You can get started instantly with task-specific templates for sales follow-ups, meeting prep, and recruiting tasks. 

Lindy’s workflows are fully customizable, and you can manage agents directly from your phone using the Lindy mobile app. If you prefer a specific AI model for a certain task, you can easily select it to match your needs

Pros

• Real-time task tracking across all active agents
• Built-in error handling with retries and fallback actions
• Lindy Academy for 24/7 access to guides and tutorials
• Honors app-specific permissions for secure integrations

Cons

• Complex workflows may require some setup time

Pricing

• Free: 400 tasks, 1M character knowledge base
• Pro ($49.99/month): 5,000 tasks, 20M characters, phone automation
• Business ($299.99/month): 30,000 tasks, advanced automation, priority support

‍

{{templates}}

‍

2. ChatGPT: Best for Writing and Brainstorming

What does it do? ChatGPT helps you generate, edit, summarize, and research content across text, code, and files.

Who is it for? Writers, researchers, marketers, students, and general productivity users.

ChatGPT offers a focused workspace for writing, research, coding, and task-based assistance. Powered by OpenAI’s GPT-4 and GPT-4.1, it handles reasoning-heavy tasks with fast, structured responses. You can use it to summarize reports, draft emails, or debug functions with ease.

Its Projects feature helps organize chats and files so you can keep long-term work in one place. The memory function saves preferences and details from past interactions, allowing ChatGPT to follow your workflow and writing style over time. You can also upload files and images to ask about PDFs, charts, or spreadsheets directly.

Voice Mode now works on both desktop and mobile. You can talk through documents, get quick summaries, or generate reports just by speaking. When current information is needed, the built-in web search pulls live answers with citations.

For more control, you can build Custom GPTs that act like mini assistants trained for specific tasks. These are useful for automating repetitive work or setting up internal workflows. The desktop app for macOS includes a coding view and Canvas tool for writing or planning together. You can also share conversations with others using a link.

While the free tier has some limits, ChatGPT remains one of the most capable AI assistants for work. It is fast, responsive, and flexible enough to help with writing, planning, and light automation.

Pros

• Share chats via a link with annotations and highlights
• Custom instruction settings for tone, style, and behavior
• Switch models mid-chat without losing conversation history
• GPT Store includes previews and user reviews for custom GPTs

Cons

• Limited control over file context in lower tiers
• The free plan lacks access to newer models and tools

Pricing

• Free: (GPT-3.5, basic features)
• Plus ($20/month): GPT-4o, voice mode, file/image input
• Pro ($200/month): GPT-4o + o1 Pro, advanced tools, Sora video
• Team ($25/user/month): collaboration, admin dashboard

3. Google Gemini: Best for Google Workspace Users

What does it do? Google Gemini integrates with Gmail, Docs, and Calendar to organize research, writing, and task automation.

Who is it for? Google users who want an AI assistant built into their daily workflow.

If you already use Google tools for work or school, Gemini fits naturally into your routine. It runs on the Gemini 2.5 Pro model, which supports detailed reasoning, coding help, and rich media inputs. You can upload documents, images, or audio and get clear responses that account for the full context without having to break things down.

Inside Gmail, Gemini helps you draft replies, summarize email threads, and plan follow-ups. In Docs, it edits and formats content as you write. It also works across Calendar, Keep, Tasks, and Maps to help manage your day from one place.

You can use it to summarize a messy inbox thread, create a structured outline in Docs, and even pull reminders from your calendar with just a prompt. For complex tasks, the Deep Think mode breaks down complex problems in steps, which helps with reports and data reviews.

Gemini also works through voice and supports file uploads, making it useful for real-time conversations, podcast scripting, or generating media content. On premium plans, you unlock Imagen 4 for AI images and Veo 3 for video generation with sound and dialogue.

For collaboration, the visual Canvas lets you co-edit designs, code, or documents live. Developers also get access to Gemini’s SDK and API, which support long context windows and automation features. It’s especially powerful for teams already working inside Google Workspace.

Pros

• Continuity across devices
• Works offline for supported tasks on Pixel devices
• Output can be fine-tuned for tone, length, and format
• Live captions and translations powered by Gemini AI

Cons

• Full features are only available in paid plans
• Performance is optimized for Google’s ecosystem

Pricing

• Free: Basic access with 15 GB storage
• AI Pro ($19.99/month): Gemini 2.5 Pro, 2 TB, file/audio input
• AI Ultra ($49.99/month): 30 TB, Deep Think, Veo 3, Agent Mode

4. Claude: Best for Reading Long, Complex Docs

What does it do? Claude summarizes, analyzes, and generates content using detailed context from text, code, and images.

Who is it for? Researchers, analysts, and teams working with dense information or large documents.

Claude is built to handle complexity. Whether you’re summarizing a 50-page report, reviewing technical documents, or working through long email threads, Claude keeps track of everything without losing context. Its conversational style makes it easier to explore complicated topics while still delivering responses that feel clear and focused.

When it comes to writing, Claude helps you draft long-form content, edit existing material, or refine emails and internal documents. It adapts to your tone over time, which makes it especially useful if you need a consistent voice across reports or team communications.

If you’re working with code, Claude includes a dedicated environment for writing and debugging. Claude Code, which is available in higher-tier plans, gives you tools to generate scripts, explain logic, or visualize coding workflows within the same interface.

Claude supports file-based research and lets you upload PDFs, images, or data files, and ask direct questions about them. It extracts insights, compares information across sources, and gives you a clean summary to work with. Connecting with Google Docs, Slack, and Notion, lets you automate everyday tasks or generate content from your workspace.

Privacy and control are built into every plan. Business users get features like SSO, role-based permissions, and audit logs, which make Claude a secure choice for teams handling sensitive or confidential work.

Pros

• Handles complex ethical or sensitive queries with more caution
• Extremely low hallucination rate compared to most AI assistants
• Claude’s interface is lightweight and fast, even on low-end devices

Cons

• Usage caps on all tiers
• No real-time voice assistant capabilities yet

Pricing

• Free: Basic tools, mobile/web access, image input, web search
• Pro ($17/month): Claude Code, integrations, unlimited projects
• Max (From $100/month): Higher usage, priority support

5. Microsoft Copilot: Best for Excel, Outlook, and Word Automation

What does it do? Microsoft Copilot adds intelligent features to Microsoft 365 apps for writing, analysis, and communication.

Who is it for? Professionals and teams working inside the Microsoft ecosystem.

If you already use Microsoft 365 tools like Word, Excel, Outlook, or Teams, Copilot adds speed and intelligence to your workflow. You do not need to switch between tabs or manually write formulas. Just ask Copilot to draft content, summarize reports, or generate charts based on your data.

Copilot is built directly into the Microsoft apps you already know. In Word, it can outline and write entire documents with a single prompt. In Excel, it builds formulas, visualizes data, and helps identify patterns. In Outlook, it drafts emails, organizes your inbox, and pulls out the most important messages.

For everyday questions or file lookups, Copilot Chat provides real-time answers grounded in your emails, documents, and calendar events. It also taps into Microsoft Graph, which surfaces context from your organization's internal data while keeping everything secure and private.

With Copilot Pro, you unlock newer AI models and faster response times, even during peak usage. For larger teams, Semantic Index helps Copilot understand how your company stores and shares knowledge. 

Copilot Studio allows teams to build custom assistants for specific departments, like HR or finance.

You can use it to create meeting summaries, extract key data points from spreadsheets, and prep slides inside PowerPoint without jumping between apps. It works quietly in the background and surfaces when you need it, ideal for professionals already embedded in Microsoft’s ecosystem.

Pros

• Available in multiple languages 
• Semantic Index personalizes results using internal docs
• Copilot Lab offers guided prompts for new users to learn faster
• Admins can monitor usage analytics through the Microsoft 365 admin center

Cons

• User experience may vary based on system performance
• Not all features are available on mobile versions of Word, Excel, and more

Pricing

• Copilot (Free): Basic AI chat only
• Copilot Pro ($20/user/month): Full Office integration, faster response
• Microsoft 365 Copilot ($30/user/month): Enterprise tools, Semantic Index, admin controls

6. Siri: Best for Hands-Free iPhone Tasks

What does it do? Siri controls apps, settings, and smart devices across Apple products using voice commands.

Who is it for? Apple users who are looking for a voice-first assistant that works across their devices.

Siri weaves into Apple’s ecosystem, giving you hands-free control over your iPhone, iPad, Mac, Apple Watch, and HomePod. You can send a text, set a reminder, or adjust your smart lights with a quick voice command without needing to unlock or open any apps.

In 2025, Siri runs on top of Apple’s latest intelligence upgrades. That means it gives smarter suggestions, understands more natural phrasing, and responds with greater accuracy across different tasks. You can ask it to schedule appointments, read you the news, or start a workout. Most of these tasks are done entirely on-device, so you don’t need to worry about data privacy.

For multitaskers, voice activation works through either “Hey Siri” or just “Siri,” letting you stay productive while driving, cooking, or walking. It also supports HomeKit, which lets you control lights, thermostats, and other smart devices around the house using simple commands.

Siri also plays a role in your daily routine. You can use it to play music or podcasts from your Apple Music library, get weather or sports updates, or dictate messages and notes. If you rely on Apple Calendar or Reminders, Siri makes it easy to manage your day without touching a screen.

One of Siri’s biggest advantages is that it comes built into all Apple devices at no extra cost. There’s no subscription or separate download needed. Just set up your device and start using it.

Pros

• Learns on-device without sending data to the cloud
• Voice recognition for personalized responses per user
• Supports typed commands for silent or accessible use
• Works offline for basic tasks like timers and app launches

Cons

• Limited to the Apple ecosystem
• Less flexible than app-based assistants

Pricing

Free: Included with iPhone, iPad, Mac, Watch, and HomePod

7. Alexa+: Best for Voice-Based Task Management

What does it do? Alexa+ automates multi-step tasks, routines, and smart home control through voice.

Who is it for? Echo device users looking for a hands-free assistant that handles daily planning and home management.

Alexa+ marks the most significant upgrade to Amazon’s voice assistant yet. Powered by generative AI, it can now handle complex tasks that used to require multiple commands. It can book a ride, make a dinner reservation, or find a home service provider for you without asking you to repeat or confirm each step.

The assistant integrates with your Echo devices and smart home setup. It supports standards like Zigbee and Matter, allowing you to connect lights, thermostats, locks, and more from different brands. 

Once linked, Alexa+ gives you full control over your environment with simple, natural voice prompts.

Alexa+ learns your preferences and over time, it adapts to your habits like adjusting your morning briefings, reminders, or music based on what you typically do. You can set up personal routines, like dimming the lights and starting a podcast at the same time every evening, without lifting a finger.

It also helps you with everyday productivity by managing shopping lists, adding tasks, or listening to podcasts and audiobooks by asking. 

For privacy, Alexa+ runs on AWS infrastructure and includes a transparent privacy dashboard where you can see and manage your data. 

Pros

• Integrates with Kindle for read-aloud features
• Adapts routines to your daily habits automatically
• Broad third-party skill ecosystem across work and home
• Can handle multiple speakers with personalized responses

Cons

• Requires Echo hardware, no web or mobile-only option
• Fewer integrations with work tools compared to rivals like Copilot or Gemini

Pricing

• Free with Amazon Prime
• Paid ($19.99/month): non-Prime users

8. Otter: Best for Meeting Transcriptions

What does it do? Otter captures meetings in real-time with transcripts, summaries, and collaborative notes.

Who is it for? Teams, professionals, and students who need searchable, shareable meeting records.

Otter takes the pressure off note-taking by automatically transcribing your meetings, interviews, and lectures while they happen. As the conversation unfolds, Otter identifies speakers, highlights key points, and builds a live summary so that you can stay focused without missing details.

If you can’t attend a meeting, Otter Assistant can join for you. It connects to Zoom, Google Meet, or Microsoft Teams, records the call, and delivers a clean, time-stamped transcript afterward. It also extracts action items and highlights, making follow-up easy even when you’re not in the room.

It is available on the web, mobile, and as a Chrome extension, which makes it simple to review notes on the go or work across devices. Teams can share transcripts, tag speakers, add comments, and assign tasks from within Otter’s interface.

For niche topics or industry-specific language, you can customize the assistant’s vocabulary, which improves accuracy when dealing with acronyms, product names, or jargon that typical AI tools might misinterpret. You can also import external recordings, search across your transcript archive, or export files in formats like TXT, PDF, or SRT.

Otter integrates with tools you already use. You can sync it with your calendar, import files from Dropbox, and set up automatic meeting joins from your video conferencing apps. 

Pros

• Offers auto-slide capture during presentations
• Allows inline editing of transcripts for quick corrections
• Live collaboration lets teammates annotate in real time
• Speaker timeline makes it easy to track who said what and when

Cons

• No full offline mode
• Real-time transcription accuracy may drop in poor audio conditions

Pricing

• Basic: 300 mins/month, 30 mins/meeting, 3 file imports
• Pro ($8.33/month): 1,200 mins/month, 90 mins/meeting
• Business ($20/month): 6,000 mins/month, admin tools, unlimited file imports

9: GitHub Copilot: Best for Fast Coding Help

What does it do? GitHub Copilot assists with writing, editing, and understanding code directly in your IDE.

Who is it for? Developers who want to speed up coding and reduce repetitive work.

GitHub Copilot is built to support you as you code by offering real-time suggestions, autocompleting functions, and generating logic based on the context of your current file. It works across popular environments like VS Code, JetBrains IDEs, Visual Studio, and Neovim, so you don’t need to change your setup to use it.

It integrates with your workflow. As you type, it anticipates what you’re building, whether that’s a loop, a function, or even a full file, and suggests the next steps. If you’re stuck or need clarity, Copilot Chat lets you ask for explanations, debug help, or quick documentation without leaving your code editor.

For developers handling larger projects or repetitive coding tasks, Agent Mode adds another layer of automation. It can clean up old code, generate tests, or handle boilerplate that is triggered from a single command, but this feature is included in the Pro+ and Enterprise plans.

You also get access to Copilot Spaces, which allows you to set the context for a project so responses are tailored to your codebase. If you’re working in a team, Copilot Business and Enterprise plans give you centralized control over user access, security settings, and policy enforcement, which is important for maintaining consistency across multiple repositories.

Whether you’re building something from scratch or jumping into an existing project, Copilot helps reduce the time you spend on routine tasks and lets you focus on solving the harder problems.

Pros

• Available across multiple IDEs with consistent performance
• Integrates with GitHub repositories for contextual coding help
• Offers inline documentation suggestions to speed up code writing
• Supports natural language prompts for generating complex functions

Cons

• Suggestions can occasionally introduce security vulnerabilities if not reviewed.
• Doesn’t always handle non-mainstream or niche programming languages well

Pricing

• Free: 2,000 completions and 50 chat messages/month
• Pro ($10/month): Unlimited usage, premium models
• Pro+ ($39/month): Includes Agent Mode and expanded limits
• Business ($19/user/month): Admin tools, centralized controls
• Enterprise ($39/seat/month): Adds automation, policy enforcement, and security features

10. Fireflies.ai: Best for Extracting Meeting Action Items

What does it do? Fireflies.ai transcribes and summarizes meetings while helping teams track insights and follow-ups.

Who is it for? Professionals and teams who want searchable records and automated post-meeting workflows.

Fireflies.ai helps you stay focused in meetings by handling the note-taking for you. It records calls across Zoom, Google Meet, and Microsoft Teams, and transcribes them in real-time. You do not need to hit record or assign someone to take notes. The assistant supports over 69 languages and automatically detects them, so it’s ready for global teams.

Once the meeting ends, Fireflies generates a detailed summary, highlights action items, and identifies each speaker. You can search through any transcript, filter by topic, or track keywords over time. With built-in tools like AskFred, you can even ask questions about what was discussed and get quick, AI-written answers or recaps.

You can share meeting summaries to Slack, send transcripts to Notion or Google Docs, and sync notes with CRMs like HubSpot and Salesforce. It also connects to Trello and Asana, letting you create follow-up actions from voice commands alone.

All meetings are saved in a searchable knowledge base, which you can organize into channels by team or topic. You get privacy controls, team-wide access settings, and admin features that scale from small teams to large enterprises. 

Business plans unlock video screen capture and conversation intelligence, while Enterprise plans add HIPAA compliance, SSO, and private data storage. So, whether you’re running client calls, internal syncs, or cross-functional meetings, Fireflies helps you keep track of everything and move faster on the next steps.

Pros

• AskFred lets you query past meeting conversations 
• Provides user analytics and insights, like talk-to-listen ratio, across teams
• Integrates with Zapier and API for advanced, multi-step automation workflows
• Supports shared workspaces for department-based access control and organization

Cons

• Customization of AI summaries is limited
• Meeting recording quality depends on third-party platforms

Pricing

• Free: 800 mins storage, basic summaries, 3 public channels
• Pro ($10/month): 8,000 mins, AI apps, downloads, integrations
• Business ($19/month): Unlimited storage, video capture, conversation intelligence
• Enterprise ($39/month): HIPAA, custom retention, private storage, SSO, onboarding support

How I Tested the Best AI Assistant

To figure out what really makes an AI assistant useful for work in 2025, I didn’t rely on features listed on landing pages. I tested each tool in the way most people would actually use them like during meetings, writing sessions, email catch-ups, and admin work. The goal was to see which tools genuinely reduce workload and which ones just add another layer of complexity.

Here’s how I tested every AI assistant on this list:

1. Used them in real, everyday workflows: Each assistant was tested while doing actual work. I used them to draft long emails, summarize documents, transcribe meetings, schedule events, and follow up on tasks. No simulated environments. Just the kind of work most people do on a typical day. This helped me quickly see which assistants could actually take pressure off and which ones needed babysitting.
   ‍
2. Tested performance across devices: I didn’t want tools that only worked on one screen. I tried each assistant on a laptop, mobile phone, and browser to see how well they adapted across platforms. Some, like Lindy and ChatGPT, transitioned smoothly, keeping the context intact across devices. Others felt clunky or limited outside their native environment.
   ‍
3. Checked how well they handled context: Many AI tools can answer simple questions. But I was more interested in how they responded to layered instructions. Could they understand follow-ups without repeating the original prompt? Could they remember project details during a long writing session or pick up where we left off after a break? This helped me figure out which ones behaved like true assistants, not just chatbots.
   ‍
4. I looked at workflow automation, not just conversation: Being able to chat is useful, but I was looking for AI workplace assistant tools that could take action. I tested whether they could log CRM updates, schedule meetings automatically, generate reports from conversations, or even trigger multi-step processes. Lindy stood out for letting me build custom agents with no-code logic that ran complex workflows end-to-end.
   ‍
5. Measured speed, accuracy, and helpfulness: Time matters. I tracked how fast each tool responded and whether the answers were helpful without needing edits or corrections. Tools that returned generic or vague replies slowed things down. I leaned toward assistants who responded quickly and offered clear, specific outputs.
   ‍
6. Tried out collaboration and team features: I also looked at whether the assistants worked well in team settings. Could notes be shared? Could teammates access transcripts? Could tasks be assigned or meetings auto-logged for everyone involved? Otter, Fireflies, and Microsoft Copilot showed real strength here, with clean sharing tools and admin-level oversight.
   ‍
7. Checked data privacy and control: Finally, I paid attention to how each tool handled data, where it was stored, what was processed locally, and how much control I had over permissions. For work tools, privacy isn’t optional. Lindy, Claude, and Copilot offered advanced security, including SOC 2 and HIPAA compliance, plus clear admin settings to manage access.

This process helped me narrow down a crowded field into a list of trusted AI assistants that make work easier. The ones that stood out saved real time, reduced repetitive tasks, and adapted to how I already work. And that’s exactly why Lindy ranks highest on my list of the best AI assistants for work today.

What is the Best AI Assistant for Work?

Lindy is one of the best AI assistants available for work today. It goes beyond chat and task suggestions by automating real workflows across the tools you already use. 

With integrations into platforms like Slack, Notion, Salesforce, Google Workspace, and more, Lindy connects the dots between your systems and keeps work moving without constant input.

You can launch full workflows using ready-made templates built for sales, recruiting, project management, and internal operations. These templates cover common use cases and can be customized as your needs evolve.

Unlike assistants that stop at basic responses, Lindy executes multi-step actions, passes data between apps, and gives you full control through a visual no-code builder. It is built to reduce manual effort, eliminate busywork, and help teams operate faster across the board.

If you're choosing an AI assistant for work, start with one that handles real tasks, connects to your existing stack, and scales with you. Lindy does exactly that.

‍

{{cta}}

‍

How Does an AI Assistant Work?

An AI assistant uses artificial intelligence to understand what you’re asking, figure out what needs to be done, and then complete the task for you. It does this by combining language models with workflow automation and real-time data access.

Here’s what that means in practice:

• Language understanding: It can read and interpret your commands, even if you don’t use perfect phrasing. For example, “Schedule a follow-up with Alex next Thursday at 11 AM” gets turned into a calendar invite without further input.
  ‍
• Multi-step automation: Advanced AI assistants can complete entire workflows, like drafting an email, attaching a relevant document from Google Drive, and logging the update in your CRM.
  ‍
• Cross-tool integration: The best tools work across Gmail, Slack, Notion, Zoom, Salesforce, and more. They don’t just sit inside one app but move between them, just like a real assistant would.
  ‍
• Context awareness: Some AI assistants can remember what you’ve done earlier in the day, understand your priorities, and even suggest the next steps without being prompted. This makes them useful for the tasks you assign, and also for ones you forget to.
  ‍
• Human-like communication: Instead of robotic replies, they’re trained to write in your tone, summarize complex content clearly, and even interact with clients or team members on your behalf while sounding natural.

These tools are no longer just for tech-savvy users. Most of them let you build workflows using simple instructions or drag-and-drop interfaces. You don’t need to code or manage APIs. Just tell the assistant what outcome you want, and it figures out the rest.

‍

Frequently Asked Questions (FAQs)

What is an AI assistant, and how does it work?

An AI assistant is a digital tool powered by artificial intelligence that helps you automate tasks, answer questions, and stay productive. It understands natural language, so you can talk to it like you would a person. The best AI assistants can take meeting notes, schedule events, draft emails, analyze data, and even help with research or coding.

How do you choose the best AI assistant for your work?

Start by identifying what you need help with: writing, meetings, managing your calendar, coding, or handling data. Look for AI assistants that are built specifically for those tasks. Also, check for integration with tools you already use (like Slack, Google Workspace, or Microsoft 365). If you’re looking for a trusted AI assistant that works across departments and can automate complex workflows.

Are AI assistants safe and secure to use?

Yes, most reputable AI assistants today include strong privacy protections and enterprise-grade security. Look for tools that offer encryption, admin controls, and compliance with standards like GDPR, HIPAA, or SOC 2. AI workplace assistants like Lindy.ai even let you add manual approval steps or restrict access to sensitive actions, making them more secure for teams.

Can AI assistants connect with your everyday apps?

Absolutely. Leading AI assistant tools now integrate with platforms like Notion, Zoom, Salesforce, Gmail, and many more. These integrations make it easy to automate work across your existing stack. For example, you can use an AI assistant to sync meeting notes to your CRM, create tasks in project management tools, or reply to messages automatically.

What are the top use cases for AI assistants at work?

Some of the most common uses include transcribing meetings, writing or summarizing emails, scheduling appointments, handling repetitive admin work, researching documents, and even coding support. Many people also use them to manage their inboxes, generate reports, or automate daily routines. If you’re looking for the best AI assistant for work, choose one that can handle multiple of these use cases in one place.

Are there free AI assistants available?

Yes, many AI assistants offer free plans with basic features. These are good for testing, light use, or personal productivity. But if you need advanced capabilities like real-time collaboration, higher usage limits, or secure automation, you’ll likely need a paid plan. 

How accurate are AI assistants when it comes to tasks like summarization or transcription?

Accuracy depends on the model and the context. The most advanced AI assistants like Lindy, Gemini, or ChatGPT use models with long context windows and improved reasoning. This allows them to handle complex tasks like summarizing long documents or pulling data from past conversations. If accuracy is a priority, choose an AI assistant tool that supports context and task history.

Can AI assistants handle different languages or translate content?

Yes, many AI assistant tools now support multilingual interactions. You can use them to translate content, draft messages in other languages, or process documents written in different languages. That said, translation quality can vary by tool, so it’s best to test it out if you work with international clients or content.

Do AI assistants work on both mobile and desktop devices?

Yes, most modern assistants are cross-platform. Whether you’re using a phone, tablet, or desktop, you can access the assistant through web apps, mobile apps, or extensions. For example, Lindy works on both desktop and mobile, making it easy to manage tasks from anywhere.

What are the main limitations of using AI assistants?

Even the most advanced AI assistants aren’t perfect. Some may struggle with very niche tasks or domain-specific knowledge. Others may require careful setup to avoid errors in automation. There can also be privacy considerations depending on the type of data you handle. It’s important to start small, evaluate performance, and scale based on trust and accuracy.