What is a meeting minutes app?
A meeting minutes app is a software application designed to record, organize, and share notes taken during meetings.
It often includes features like automatic transcription, summarization, action item tracking, and integration with other communication platforms.
Some apps are great at live collaboration, some automatically summarize your meetings, and others help you assign tasks and follow up after the call.
You can think of it like a digital assistant that sits in on your meeting, writes everything down for you, and reminds you what to do next.
The best meeting notes apps: TL;DR
- Lindy: Best AI for automation, notetaking, and follow-ups
- Fathom: Best for automatic meeting notes and summaries
- Zoho Notebook: Best for visual note-taking across devices
- Fellow: Best for structured team meetings with AI support
- Evernote: Best for note-taking and organization
- Beenote: Best for agendas and meeting minutes
- ClickUp: Best for projects, docs, and teamwork
- Magic Minutes: Best for minutes and action tracking
- Notion: Best for organizing notes and projects
- Microsoft OneNote: Best for digital notebooks across all your devices
- Google Keep: Best for quick notes, to-do lists, and reminders
- Apple Notes: Best for simple, secure note-taking across Apple devices
1. Lindy: Best AI for automation, notetaking, and follow-ups
What does it do? Lindy joins meetings, takes notes, and follows up, all automatically.
Who is it for? Busy professionals, students, freelancers, founders, and teams who want AI to get stuff done.
We built Lindy to be more than just a notetaker.
It joins your Zoom or Google Meet calls, captures key points in real time, and sends out sharp summaries with action items, with no extra effort needed.
You can even customize how it speaks, what it tracks, and where the notes go, using our Meeting Notes 101 guide.
Need follow-ups handled?
Lindy can draft and send recap emails, too.
And if you don’t want Lindy sending things out on its own, you can add a human-in-the-loop step.
That means you’ll get to review, edit, or approve anything, like a follow-up email, before it’s sent.
What makes Lindy stand out is its ability to multitask effectively.
You’re not limited to one assistant, because Lindies can work together.
Say you’re prepping for a project kickoff.
One Lindy joins the planning call and takes notes, another summarizes the key decisions, and a third drafts the follow-up email with next steps and deadlines.
It’s like running a mini AI team behind the scenes.
You can choose from dozens of ready-made templates or drag-and-drop your custom workflows with zero coding required.
Whether you’re automating daily standups, client onboarding, or taking down lecture notes, Lindy adapts to your work, not the other way around making it the best app for taking meeting minutes and doing so much more.
Pros
- Over 2,500 integrations via Pipedream
- 24/7 support and free lessons on Lindy Academy
- Built-in call summaries, follow-ups, and Slack alerts
- Regular updates with new specs and improved functionality
Cons
- For complex projects, setting up Lindies can take some time
Pricing
- Free plan: 400 tasks/month, 1M character knowledge base
- Pro ($49.99/month): 5,000 tasks/month, access to call features, 20M character knowledge base
- Business ($299.99/month): 30,000 tasks/month, premium phone call automation, priority support
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2. Fathom: Best for automatic meeting minutes and summaries
What does it do? Fathom is an AI notetaker that joins your Zoom, Google Meet, or Microsoft Teams calls.
Who is it for? Ideal for remote teams, managers, salespeople, and anyone who attends regular virtual meetings and wants a faster, easier way to take notes and remember key points.
I used Fathom during several online meetings and found it easy to use.
Once I connected my calendar, it automatically joined the meetings I had scheduled. During the call, it recorded the conversation and created a full transcript.
After the meeting, I received a summary in my inbox divided into sections like "Next Steps,” “Key Questions,” and “Important Moments.”
One of the features I found especially helpful was the AI Meeting Assistant.
Instead of rewatching the whole meeting, I could type a question like “What did we decide in last Friday’s meeting?”
Then it gave me a clear answer based on the transcript, which saved me a lot of time.
Fathom also lets you create Call Highlights like video clips from important parts of a meeting that you can easily share with your team.
I used them to send quick updates instead of writing long messages.
Plus, it works in 25 languages and translates summaries, which is useful if you’re working with international clients or teams.
Fathom connects with tools like Notion, Salesforce, and Slack, so you can send notes and summaries where you need them.
Pros
- Built-in data privacy
- Saves 20+ minutes per meeting
- AI summaries ready in 30 seconds
- Integrates with Google Docs, Gmail, Notion, Todoist, and Slack
- Works with Salesforce, HubSpot, and Close for auto task syncing
Cons
- No live editing during transcription
- The summary format can’t be customized
Pricing
- Free ($0/user/month): Unlimited recordings, transcriptions, and storage; supports Zoom, Google Meet, and Microsoft Teams; AI meeting summaries for the first 5 meetings each month.
- Premium ($15/user/month): Includes all Free features plus unlimited AI meeting summaries, AI-generated action items and follow-up emails, customizable AI summaries, “Ask Fathom” feature.
- Team Edition ($19/user/month): All Premium features, plus team collaboration tools such as shared recordings and highlights, team folders, comments and mentions, keyword alerts, and customer views; supports unlimited team members with free view-only access for non-recording users.
- Team Edition Pro ($29/user/month): Includes all Team Edition features, plus advanced security and administrative controls like Single Sign-On (SSO) with Okta, SCIM provisioning, SOC 2 compliance, and custom data retention policies.
3. Zoho Notebook: Best for visual note-taking across devices
What does it do? Zoho Notebook is a note-taking app that lets you create different types of notes, like text, checklists, voice recordings, pictures, drawings, and files.
Who is it for? Great for students, writers, designers, and anyone who likes to keep things neat and wants a simple way to save different types of notes in one place.
I used Zoho Notebook to take meeting notes, write down ideas, and save little reminders, and I liked how easy it was to set up.
To test Zoho, I made different notebooks for different topics and added all kinds of note cards like text, checklists, and voice memos.
The Text Cards are for writing, Checklist Cards for to-dos, Audio Cards to record, and Photo Cards for pictures or scanned documents, Likewise,Sketch Cards are for drawing, and File Cards for uploading files like PDFs and spreadsheets.
It felt like having a REAL notebook, just digital. I could change the cover of each notebook and move the cards around.
Everything looked clean and well-organized.
One cool feature was Smart Cards. When I saved a link or video, it automatically turned into a nice-looking card.
I also used the Web Clipper to save parts of websites I wanted to read later. It came in handy during the research process.
One feature that stood out was Notebook AI. It helped me improve my writing by suggesting better phrasing and generating content ideas.
Zoho Notebook comes with a built-in document scanner, which is great for converting physical notes or receipts into PDFs.
And the best part is that everything synced smoothly across my devices. I’d start a note on my laptop and finish it on my phone without any trouble.
Pros
- Whiteboards to visualize ideas
- Zoho helps you plan projects with Noteboards
- Helps format saved web content to make it easier to read
Cons
- You can’t write together in real-time like in Google Docs
- Some tools are easier to use on a laptop than on a phone
Pricing
- Free ($0/user/month): Unlimited note-taking with features like syncing across devices, 2GB cloud storage per user, file uploads up to 100MB, document scanning, tags, reminders, smart cards, and read-only sharing.
- Notebook Pro Lite ($9.99/year): Includes all Free features plus email-to-note functionality, custom recurring reminders, write access sharing, OCR for documents, smart search, and access to 100 versions of a notecard.
- Notebook Pro ($1.99/month or $19.99/year): All Pro Lite features plus 100GB cloud storage, file uploads up to 1GB, scan business cards and tables, Noteboards (Kanban-style task management), advanced search (OCR and object detection), premium covers and fonts, and priority support via call and chat.
- Notebook for Business ($2.49/user/month): All Pro features plus 1TB cloud storage for up to 10 users (additional 100GB per extra user), collaborative workspace with Teams and Whiteboards, integration with Zoho apps and third-party tools, audit logs.
4. Fellow: Best for structured team meetings with AI support
What does it do? Fellow is an AI-powered meeting management tool that helps you plan agendas, take notes during meetings, and keep track of tasks afterward.
Who is it for? Best for managers, team leaders, and professionals who want to improve how meetings are run and make sure action items don’t get missed.
I used Fellow during my weekly team meetings.
Before each meeting, I created a shared agenda that everyone could see and add to. This helped everyone come prepared and saved time during the actual call.
While we were in the meeting, we all added notes in the same place, which made it easier to stay focused and aligned.
Fellow automatically sent out a summary after the meeting, which included a list of what we discussed, decisions we made, and tasks that needed follow-up.
I could focus solely on the discussion as the AI Meeting Copilot took care of writing and organising everything.
The Ask Fellow feature came in HANDY, too.
You ask questions like “What did we talk about last Tuesday?” and it will show you the answer based on your meeting minutes notes.
The Meeting Library saves all the notes and summaries so you can check what was discussed in a previous meeting.
It also connects with tools like Google Calendar, Slack, Zoom, and even CRM platforms, so your meeting info stays connected with your other work.
It took me a little time to explore all the options, but once I got used to it, it made planning, running, and following up on meetings much easier.
Pros
- Stores all meeting notes in one place
- Uses AI to create summaries and tasks
- Lets you ask questions about past meetings
- Works with Zoom, Meet, Slack, and Calendar
Cons
- Significant learning curve
- Not ideal for very casual or short meetings
Pricing
- Free ($0/user/month): Google Meet integration, Zoom integration, MS Teams integration, Slack integration, AI meeting summary, AI meeting transcription, AI action items, Ask Fellow
- Team ($7/user/month): Meeting automations, Project management integrations, Confluence and Notion integrations, 10 AI notes & recordings per user
- Business ($15/user/month): Sales AI recap templates, Org-wide meeting templates, CRM integration, Keyword tracking, Unlimited AI notes & recordings
5. Evernote: Best for note-taking and organization
What does it do? Evernote is a note-taking app that lets you keep all your notes, to-do lists, calendar events, files, and voice recordings in one place.
Who is it for? Best for individuals, professionals, students, and teams who want to organize everything from meeting notes to daily tasks and access it all across desktop and mobile.
I used Evernote to manage projects, keep meeting notes, and track tasks.
It let me create notes with more than just text. I added checklists, scanned papers, pictures, and even voice recordings.
Everything was saved in notebooks, and I could sort them by topic or project..
The Web Clipper extension helped me save full web pages, articles, and PDFs directly into Evernote, and I could later add notes to them as well.
However, what impressed me most was the AI-powered search. I could search for words inside pictures, PDFs, and even handwritten notes, so I didn’t have to remember where I saved them.
I could add tasks right inside my notes. I set due dates, reminders, and flags, and Evernote kept them all in one place.
Evernote also connected with my Google Calendar. This let me link notes to meetings and open them directly from the invite that helped me prepare and follow up quickly.
The AI Transcribe tool turned my voice into text and saved time when I didn’t want to type.
Pros
- Real-time editing for collaboration
- Offline mode for editing without internet
- Advanced PDF tools in higher-tier plans
Cons
- Free plan limited to 50 notes
- It might feel overwhelming for new users
Pricing
- Free ($0/month): Basic note-taking with limited features.
- Personal ($14.99/month or $129.99/year): 10GB monthly uploads, sync across devices.
- Professional ($17.99/month or $169.99/year): 20GB monthly uploads, additional integrations, and features.
- Teams ($24.99/user/month): Collaboration tools for teams.
6. Beenote: Best for agendas and meeting minutes
What does it do? Beenote is a meeting management tool that helps you plan, run, and follow up on meetings.
Who is it for? Beenote is built for teams, managers, board members, and executives who need a clear process for running productive and documented meetings.
I tried Beenote for team and committee meetings, and the first thing I noticed was how organized EVERYTHING looked.
Before a meeting, I could create a detailed agenda and also invite others to add their points.
During the meeting, I used the built-in note-taking tool to track what was discussed. I could assign tasks to team members in real time.
After the meeting, Beenote automatically created a full set of minutes that included everything from what was said to who’s responsible for what, and when things are due.
I also used it with Microsoft Teams, and it smoothly synced my meetings, agenda, and tasks.
One feature that I found impressive was the integration with Antidote.
It checked spelling and grammar inside my agenda in minutes.
There's also a version called Beeboard for boards and executive teams that include extra features like approval workflows and more privacy.
Pros
- Comes with a Meeting Checklist tool
- Offers free meeting agenda templates
- Has a Decision Tree to avoid unnecessary meetings
- Beenote includes a built-in cost calculator for meetings
Cons
- The interface can feel a bit complex for casual users
- Some features (like Beeboard) are only available in higher plans
Pricing
- Beenote 1 ($104/year): 1 user; includes meeting agenda creation, minutes management, task tracking, and integrations with Microsoft 365 and Google Workspace.
- Beenote 10 ($552/year): 10 users; offers all features of Beenote 1 with collaborative tools for team meetings.
- Beenote 30 ($1,080/year): 30 users; includes all Beenote 10 features with enhanced team collaboration capabilities.
- Beeboard ($1,260/year): 7 users; designed for boards and executive committees, offering advanced features like agenda approval workflows, decision registers, and secure document management.
7. ClickUp: Best for projects, docs, and teamwork
What does it do? ClickUp is a work management app that lets you keep all your tasks, projects, documents, calendars, messages, and goals in one place.
Who is it for? Great for teams, project managers, startups, and anyone who wants to manage everything on a single platform.
I used ClickUp to manage a few projects, and everything was EASY to follow.
I created tasks, added due dates, and organized them on a drag-and-drop board. I could also write checklists, add comments, and attach files to each task.
One thing I liked was how many ways I could look at my work.
During my test, I used the List view for small tasks, the Calendar to plan my week, and the Board view to move tasks through different stages.
Switching between views anytime is a breeze, too.
ClickUp also lets you write and save documents.
There’s also a built-in timer that tracks how long you spend working on each task.
ClickUp Brain, the AI Assistant, gave me suggestions, summarized updates, and answered questions by looking through all my project content.
Integration and automation features saved a big chunk of my time.
For example, when a task was marked done, ClickUp could automatically move it or assign someone else the next step.
Everything synced on my laptop and phone, and I could also chat with my team inside ClickUp without switching to other apps.
Pros
- Notepad for quick personal notes
- Lets you create Forms for data collection
- You can use Whiteboards to plan visually
- Smart Dashboards track teamwork and goals
Cons
- Setup takes a while
- Too many features can be confusing
Pricing
- Free Forever ($0/user/month): Includes 100MB storage, unlimited tasks, unlimited members, Kanban boards, sprint management, basic custom fields, in-app video recording, 24/7 support, and 1 form.
- Unlimited ($7/user/month): Unlimited storage, integrations, dashboards, Gantt charts, custom fields, chat messages, guests with permissions, column calculations, resource management, agile reporting, and AI compatibility.
- Business ($12/user/month): Google SSO, unlimited teams, custom exporting, advanced automations, advanced dashboard features, advanced time tracking, granular time estimates, timesheets, workload management, timelines, and more.
8. Magic Minutes: Best for minutes and action tracking
What does it do? Magic Minutes is a meeting management tool that helps you prepare agendas, take live notes, send out meeting minutes, and track action items.
Who is it for? Great for teams, managers, executives, and anyone who wants to make meetings more productive and follow-ups more accountable.
Magic Minutes made everything feel more organized.
I created a detailed agenda and shared it with attendees before the meeting.
During the meeting, I took live notes directly in the app and assigned tasks to people, and it instantly saved everything.
After the meeting, I sent out the minutes with one click.
The notes were clean, and the list of action items was easy to follow.
I also liked that I could set up a follow-up meeting, and it automatically pulled in the previous action items for review.
The dashboard showed me all my upcoming meetings, previous notes, and pending tasks.
Searching by person, topic, or meeting title made it easy to find what was needed.
Magic Minutes also lets you add images or screenshots to your notes, which is USEFUL for sharing whiteboard drawings and visuals.
It also includes automatic reminders so that the team members don’t forget their tasks.
Pros
- Includes pre-built meeting templates
- Data is encrypted and stored in the UK/EU
- The cost calculator shows the time and money value of meetings
Cons
- No built-in video conferencing
- Team/enterprise pricing isn’t listed publicly
Pricing
- Free (£0/month): For meeting attendees; includes viewing and downloading minutes, uploading reports, commenting on actions, and closing off actions.
- Premium (£60/month): Includes all Free features plus the ability to create and run meetings, manage the company account, add and remove team members, and enhance meeting preparation and accountability.
- Enterprise (£299/month): includes all Premium features plus support for up to 10 minute takers, unlimited attendees, and tools to change corporate culture and increase accountability.
9. Notion: Best for organizing notes and projects
What does it do? Notion combines notes, documents, tasks, calendars, and databases into one tool.
Who is it for? Great for individuals, students, freelancers, teams, and companies that want to keep everything organized without using multiple apps.
Notion lets you build anything using blocks like text, checklists, images, tables, and embeds.
I created pages for different things: one for my to-do list, one for client projects, and another as a shared team wiki.
I liked that I could create databases to manage work more efficiently.
Then I built a task tracker with tags and due dates and viewed it as a table, Kanban board, or calendar. It helped me stay on top of everything without switching tools.
Notion AI assistant helped me write FASTER, summarize pages, and even answer questions based on my notes.
When I asked, “What are our top priorities this week?”, it pulled info directly from my workspace.
I used the Calendar feature to plan meetings and deadlines, and connected it to Google Calendar so everything stayed in sync.
Notion also supports live collaboration, so my teammates and I could edit the same pages, comment on tasks, and update content in real time.
There's also a massive template library. I picked a few and customized them instead of starting from scratch.
Pros
- Offers a mobile-first experience
- Docs support rich embeds (Maps, Figma, Loom)
- Includes Teamspaces to organize by teams or projects
Cons
- Offline access is limited
- Large pages or databases can take longer to load on mobile devices
Pricing
- Free ($0/user/month): Includes unlimited blocks for single users, up to 10 guests, sync across devices, API access, and 7-day page history.
- Plus ($8/user/month): Unlimited file uploads, 30-day page history, up to 100 guests, and admin tools.
- Business ($15/user/month): 90-day page history, SAML SSO, private teamspaces, and advanced page analytics.
- Notion AI Add-on ($10/user/month): Available as an add-on to any plan, including Free. Provides access to AI features like writing assistance, summarization, and more.
- Custom Domain Add-on ($10/month): For paid plans, allows connection of a custom domain to Notion Sites. Annual billing offers a discounted rate of $8/month.
10. Microsoft OneNote: Best for digital notebooks across all your devices
What does it do? OneNote is a digital notebook that lets you write, organize, and share notes.
Who is it for? Great for students, teachers, professionals, and teams who want a simple way to keep notes, brainstorm ideas, and track projects across all their devices.
I used OneNote to keep track of daily notes and meeting summaries.
I started by creating a notebook and then added sections like “Work”, “Ideas”, and “Personal.”
Inside each section, I created pages where I could write down tasks, add screenshots, and even draw diagrams.
I liked that I could organize my notes like a real notebook with tabs and pages, but have everything digital and easy to search.
The Web Clipper was useful for saving parts of articles and websites. I used this when doing research and required everything in one place.
I also recorded voice notes when I didn’t want to type, and they saved DIRECTLY into my notebook.
OneNote works really well with other Microsoft tools.
Sharing a notebook was as simple as sending a link, and I could see my teammates’ edits in real time.
The search bar helped me find notes fast, even when I had hundreds of pages. It even recognized text in images and handwritten notes.
Plus, I also liked being able to lock sections with a password for added privacy.
Pros
- Stores notes offline and syncs later
- Has a “sticky note” feature across devices
- Built-in math tools solve equations with steps
Cons
- The interface can feel clunky for new users
- Exporting full notebooks into other formats is limited
Pricing
- Free ($0/user/month): Access to OneNote on all platforms (Windows, macOS, iOS, Android, and Web) with core note-taking features. Includes syncing across devices, basic drawing tools, and integration with other Microsoft services.
- Microsoft 365 Personal ($6.99/month or $69.99/year): 1 TB of OneDrive cloud storage, access to premium features in OneNote and other Microsoft 365 apps like Word, Excel, and PowerPoint.
- Microsoft 365 Family ($9.99/month or $99.99/year): All features of the Personal plan, but for up to 6 users. Each user gets 1 TB of OneDrive storage, premium features in OneNote and other Microsoft 365 apps, and additional family safety features.
- Microsoft 365 Apps for Business ($8.25/user/month): Offers desktop versions of Office apps, including OneNote, with 1 TB of OneDrive storage per user. Does not include business email or Microsoft Teams.
11. Google Keep: Best for quick notes, to-do lists, and reminders
What does it do? Google Keep is a note-taking app that helps you quickly save thoughts, to-do lists, voice memos, and reminders.
Who is it for? Great for people who want a fast and simple way to capture ideas—like students, professionals, busy parents, or anyone who needs to stay organized without using a complex app.
I used Google Keep for over a week to jot down tasks, shopping lists, and ideas that popped up during the day.
I could instantly create a note, type, draw, record a voice memo, or snap a picture.
For lists, I added checkboxes, which made it easy to tick things off as I completed them.
One of the best features was reminders. I could set a time-based reminder like “pick up groceries at 6 PM” or even a location-based one like “remind me to call the plumber when I get home.” These are REALLY helpful in day-to-day planning.
I used labels to group my notes (like “Work” or “Home”), and color coding made them easy to spot.
Google Keep syncs with your Google account, so I could access my notes from my phone, laptop, or tablet without doing anything extra.
Sharing notes with others was simple. I used it to create a shared grocery list, and we could both add or check off items in real time.
Pros
- Loads fast, even on older devices
- Voice prompts work with Google Assistant
- Offers widget support on Android for faster access
Cons
- No rich text formatting like bold or headings
- Limited backup/export options outside of the Google ecosystem
Pricing
- Free ($0/user/month): Access to all core features, including unlimited notes, checklists, voice memos, image attachments, real-time collaboration, reminders, and syncing across devices.
- Additional Storage (via Google One): Google Keep uses your Google Drive storage. While the app itself is free, if you require more storage beyond the initial 15GB shared across Google services, you can upgrade through Google One.
12. Apple Notes: Best for simple, secure note-taking across Apple devices
What does it do? Apple Notes is a built-in note-taking app that lets you write and organize thoughts, checklists, web links, documents, and scanned images.
Who is it for? Perfect for Apple users who want a simple, secure way to take notes, track ideas, and keep everything synced across all their devices.
I used Apple Notes through iCloud to take notes on both my iPhone and a Windows laptop. Everything stayed in sync when switching between devices.
I created folders like “Work,” “Personal,” and “Projects” to keep my work organized. Each note could include text, checklists, images, drawings, or scanned documents.
When I needed to save an article, I pasted the link right into a note, and when I needed to scan a paper receipt, I used my iPhone to scan it directly into Notes.
By using the Lock Note feature, you can protect sensitive notes like passwords or personal lists with a Face ID or passcode.
I shared some notes with friends to plan a trip, and we could all edit the same note in real time.
Also, whenever I searched for something, Notes highlighted matches inside the note text, even in long lists.
It was especially helpful for reminders and quick ideas, since I could ask Siri to “add this to Notes” while on the go.
Pros
- Quick note feature on iPad and Mac
- Gallery view to see all notes visually, like photo cards
- Allows you to recover deleted notes for up to 30 days
- Built-in without needing any downloads if you have an Apple device
Cons
- Some advanced formatting and export options are limited
- Web version lacks drawing tools and full formatting support
Pricing
- Free ($0/user/month): Includes 5GB of iCloud storage shared across all Apple services.
- iCloud+ 50GB ($0.99/month): Provides 50GB of storage, along with additional features like iCloud Private Relay, Hide My Email, and custom email domains.
- iCloud+ 200GB ($2.99/month): Offers 200GB of storage and supports Family Sharing with up to five members.
- iCloud+ 2TB ($9.99/month): Provides 2TB of storage, suitable for users with extensive storage needs.
- iCloud+ 6TB ($29.99/month): Offers 6TB of storage for users requiring substantial cloud storage.
- iCloud+ 12TB ($59.99/month): Provides 12TB of storage, catering to users with the highest storage demands.
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How I Tested the Best Meeting Note Taking Apps
The best meeting note taking app in 2025 should:
- Make it easy to review and follow up afterward
- Help you take notes without getting distracted during meetings
- Work well with tools like Google Calendar, Zoom, Slack, or Trello
To pick the best ones, I tested more than 30 apps and checked each one using the same method:
- I Used the Apps During Real Meetings
I tested each app by using it in real meetings both with the team and on my own. I checked how quickly I could start taking notes, how easy the layout was to use, and whether I could type, record, or add checklists without any confusion. I also tested if it distracted me from the meeting or helped me stay focused.
- I Looked at the Summaries and Follow-Ups
After each meeting, I checked how the app handled follow-ups. Could you give me a summary of the meeting? Did it help me assign tasks to other people? Could I send out the meeting minutes quickly? The best tools did all of this without needing extra steps.
- I Checked the Setup Time and Connections to Other Tools
Some apps only take a few minutes to set up, while others need more time to create workspaces or connect calendars. I tested how long the setup took, and also looked at which tools they connected with, like Zoom, Google Meet, Google Calendar, Slack, Trello, and CRMs. Good apps worked well with the tools I already used.
How to get more from your meeting minutes app?
To get more from your meeting minutes app, focus on efficient note-taking, thorough transcription, and effective communication.
Look for features like automatic action item tracking, AI follow-ups, and integrations with your calendar or project management tools.
Tools like Lindy go beyond basic note-taking by capturing summaries, assigning tasks, and even sending recap emails without manual work.
You can customize workflows, set up approvals, and let multiple Lindies manage different parts of your meetings. It’s not just about remembering what was discussed, it's about making sure the right steps get done.
Frequently Asked Questions
What's The Best Software For Meeting Minutes?
The best software for meeting minutes is Lindy. It is designed for managing meeting agendas, taking collaborative notes in real-time, assigning action items, and tracking follow-ups easily. It works seamlessly with tools like Google Calendar, Slack, and Zoom, and is great for teams of any size.
What Are The Best Free Apps For Meeting Minutes?
The best free apps for meeting minutes are Lindy, Krisp, Otter.ai, MinutesAI, Notion, and Google Keep. Lindy stands out for its AI meeting assistant features, while Krisp and Otter.ai are strong for transcription and auto-summaries. MinutesAI is great for mobile users, Notion offers customizable templates, and Google Keep is a simple option for quick note-taking and sharing.
All of these are freemium products, meaning they offer a free tier but with usage limits like restricted transcription minutes, storage caps, or limited collaboration features.
What Can a Meeting Notes App Help Me Do?
A good meeting notes app helps you:
- Ensures everyone knows what to do next
- Avoid missing important points or decisions
- Share what was discussed with your team afterward
- Focus during the meeting instead of writing things down
- Create to-do lists and assign tasks that came up in the meeting
- It saves all meeting notes in one place, so they’re easy to find later
- Connect your notes with other tools like calendars or project boards
In short, it helps you get more out of every meeting without extra work.
Do I Need to Be Good with Technology to Use These Apps?
No. Most of these apps are made for everyday users. You don’t need any special skills. Apps like Fellow, Zoho Notebook, and Magic Minutes are very easy to use. Even tools with more features, like ClickUp or Notion, have beginner-friendly templates.
How Much Do Meeting Minutes Apps Cost?
Prices depend on what you need:
- Lindy comes with a free plan as well as scalable options
- Fellow is free for small teams, and starts at $7/month for more features
- ClickUp starts at $10/month for each userNotion, Zoho Notebook, and Evernote all offer free versions and upgrades
- Apple Notes, OneNote, and Google Keep are free with your device or account
There’s a free or affordable option for almost every kind of user.
Can These Apps Replace Manual Note-taking?
Yes, note-taking apps can effectively replace manual note-taking for many users, offering features like digital organization, searchability, and cross-device synchronization.
Some, like Fathom, Lindy, and Magic Minutes, even take notes for you. They write down what was said, organize the key points, and send it to your team without you having to do anything.
Are These Apps Safe to Use?
Yes. Most of these apps use encryption and other safety tools to keep your notes private. You can also lock notes, control who can see them, and track changes. Tools like Lindy, ClickUp, Fellow, and Apple Notes have strong privacy settings for teams and individuals.
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