Fathom Pricing: Every Plan, Free Limits, and Team Costs
Fathom pricing for the AI meeting notetaker: the free plan gives you unlimited recordings, and Premium starts at $20 a month for one person ($16 billed annually). Teams pay $19 per user per month with a two-user minimum, so the smallest team pays $38 a month.
After my free preview ended, Fathom’s free plan gave me advanced AI summaries for only my first 5 calls of the month. When I wanted to share notes with a coworker, I learned shared folders only come with Team or Business, and both bill for at least two users.
Here’s what each plan costs, where the free plan stops, and what a team of 5 or 10 pays.
Fathom pricing plans at a glance
Annual prices are per user per month, billed annually. Premium, Team, and Business offer a free trial.
What is Fathom?
Fathom records your Zoom, Google Meet, and Microsoft Teams calls. It transcribes them and sends an AI summary as soon as the meeting ends. You can pick bot capture, where a notetaker joins the call. A bot-free option is also listed on the pricing page as a beta feature for Mac.
Paid plans add action items, full Ask Fathom (a ChatGPT-style assistant), field-level CRM sync, and team workspaces. Fathom integrates with Slack, HubSpot, Salesforce, Zapier, Claude, and ChatGPT. It also offers a public API and MCP server for custom integrations.
Fathom Free plan
Free is the entry plan for one person, with no expiry date and no cap on recordings. Here’s what it includes:
- Unlimited recordings, call storage, and transcriptions (38 languages, per Fathom’s help center)
- Instant AI call summaries
- Unlimited clips and downloads, plus playlists and search across your calls
- Slack integration, plus CRM sync for up to 3 users per email domain
- Limited access to Ask Fathom and Zapier, with usage limits the pricing page doesn’t specify
Limitation: Advanced summaries cover only your first 5 calls each month, then you get the General/Enhanced template. AI action items and follow-up emails need Premium.
Best for: Anyone testing Fathom, or anyone with 5 or fewer meetings a month that need structured notes. For comparison, Otter’s free plan stops at 300 minutes per month.
Fathom Premium plan ($20/month, or $16/month billed annually)
Premium is the single-user plan, so $20 a month is your whole bill. Here’s what you get over Free:
- Unlimited advanced summaries, with 15+ templates including BANT and Sandler
- AI-generated action items and AI follow-up emails
- Ask Fathom, the conversational assistant
- A custom bot name and the option to hide the in-meeting banner
Limitation: Premium has no shared workspace, so there are no team folders and no team-wide search.
Best for: Freelancers, consultants, and account managers who take many calls and want every one summarized in a structured format.
Fathom Team plan ($19 per user per month, or $15 per user per month billed annually)
Team costs $1 less per user than Premium on both billing cycles ($19 vs $20 monthly, $15 vs $16 annual), and it adds shared workspace features. Team includes everything in Free and Premium, plus:
- Global search across calls
- Playlists of highlights from team meetings
- Comments, folders, keyword alerts, and team recordings view
Limitation: Team still caps CRM sync at 3 users per email domain, and Business adds field-level CRM sync, Deal View, and coaching metrics. Team bills for at least 2 users, so the entry cost is $38 a month ($30 annual), still under two Premium seats at $40.
Best for: Small teams in customer success, marketing, or product that want a shared, searchable library of calls.
Fathom Business plan ($34 per user per month, or $25 per user per month billed annually)
Business is the sales tier. It costs $34 per user per month ($25 billed annually) with a 2-user minimum, so the smallest team pays $68 a month ($50 annually).
Business includes everything in Team, plus:
- CRM field sync with no 3-user cap, which writes meeting insights into specific CRM fields after each call
- Deal View, a shared page collecting every meeting, summary, and key moment for one deal
- Coaching metrics and AI scorecards
- Custom summaries for your organization
Limitation: Business costs $15 more per user than Team on monthly billing, and Launch Assist onboarding costs extra here. SSO, SCIM, and custom data retention come only with Enterprise.
Best for: Sales teams that want call data flowing into Salesforce or HubSpot without manual entry, and managers who coach reps from call metrics.
Fathom Enterprise plan (custom pricing)
Enterprise pricing is custom, so Fathom’s sales team quotes it for your organization.
Enterprise includes everything in Business, plus:
- SSO and Okta SCIM provisioning
- Organization-wide security controls and custom data retention
- A dedicated customer success manager and priority support SLAs
- The Launch Assist Onboarding program, included
Limitation: The extras are mostly security, admin, and support, so a team without SSO or retention requirements gains little over Business.
Best for: Larger organizations with security reviews, identity management requirements, or retention policies.
Fathom monthly vs annual billing
Annual billing is cheaper on every paid plan. Here’s how much one user saves in a year:
Team and Business bill every user, so the savings grow with your headcount. Here’s what a group of 5 or 10 users saves in a year:
Annual billing only saves money if you keep the plan for the full year. Confirm the tier on the free trial first, then switch.
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Is Fathom worth the cost?
Yes, Fathom is worth the cost once you need more than 5 advanced summaries a month, or when your team wants to search and share every call in one place. Which plan fits depends on who you are:
- Solo users: Start with Free. Move to Premium ($16 to $20 a month) when you need more than 5 advanced summaries a month, or when you want action items and Ask Fathom. Move to Team once a coworker needs access to your calls.
- Small teams (2 or more people): Team is the default pick. Shared folders, comments, and global search cover what most support, marketing, and operations groups need. Move up to Business only when someone needs CRM field sync or call scorecards.
- Sales teams: Business fits when reps need CRM field syncing, Deal View, and call scorecards. If you’re leaving Gong or a similar platform, check Fathom’s switching offer first. If nobody uses a CRM or reviews call metrics, Team does the job for less.
- IT-managed organizations: Talk to sales about Enterprise for SSO, SCIM, and custom data retention.
Fathom pricing starts at $0, so test it on 5 real meetings first. Review the summaries, check whether they catch decisions and next steps, and measure how much follow-up work they save. If you’re still correcting every summary by hand, an upgrade probably won’t justify the cost.
Fathom discounts and what the pricing page leaves out
Fathom offers several discounts and special programs that could lower your bill. Some feature limits are also worth checking before subscribing. Here's what to know:
Offers that could save you money
- 90-day guarantee: Every paid plan carries one.
- Qualified Portfolio Program: Eligible startups backed by participating VCs or accelerators can receive up to two years of Fathom Team free.
- Nonprofit offer: Qualifying nonprofits can get 10 free seats.
- Switching offer: Teams moving from Gong or similar platforms may qualify for free Fathom Business access through the remainder of their existing contract, plus data migration support.
Limitations worth checking
- Free trial length: Premium’s free preview lasts 30 days after sign-up, per Fathom’s help center. The pricing page doesn’t list trial lengths for Team or Business.
- CRM syncing: Free, Premium, and Team support syncing for up to three users per email domain. Business removes that cap and adds field-level syncing.
- Ask Fathom search: Paid plans offer unlimited lookback across your own calls. Searching team-wide meetings depends on your plan, and account-wide search remains in beta.
- Bot-free recording: The pricing page lists it as a beta feature for Mac.
- Enterprise pricing: Available through sales, with no public starting price.
Check these offers before you subscribe. They could save you more than annual billing alone.
Fathom alternatives and pricing comparison
Otter and Fireflies are two alternatives worth comparing with Fathom. Both offer AI meeting notes, with different pricing and usage limits.
Here’s what one person pays on each tool’s cheapest paid plan:
My take: Fathom suits you if you want unlimited meeting capture on a free plan. Otter works for live transcription, and Fireflies covers 100+ languages. Check each plan’s credit and minute limits before you compare sticker prices.
For more options, see our Fathom AI alternatives and top meeting minutes apps.
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FAQ
1. How much does Fathom cost?
Fathom has a free plan, and paid plans start with Premium at $20 a month for one person ($16 billed annually). Team costs $19 per user per month ($15 billed annually), and Business costs $34 ($25 billed annually), and both need at least 2 users. Enterprise is custom-priced.
2. Is Fathom free?
Yes, Fathom is free with no expiry date, and it includes unlimited recordings and transcriptions. Advanced AI summaries cover only your first 5 calls each month, and every call after that gets the General/Enhanced summary template.
3. What’s the difference between Fathom Premium and Team?
The main difference between Fathom Premium and Team is who each plan is built for. Premium is for one person and has all of Fathom’s AI features, including advanced summaries, action items, and Ask Fathom. Team includes everything in Premium, plus team-wide search, shared folders, comments, and playlists of team meetings. It needs at least 2 users and costs $1 less per user.
4. What is the Fathom Business plan?
The Fathom Business plan is the sales-focused tier at $34/user/month or $25/user/month billed annually. It adds CRM field sync, Deal View, coaching metrics, and custom summaries, and it requires at least 2 users.
5. Does Fathom have a minimum number of users?
Yes, Team and Business require at least 2 users. Free and Premium work for a single user.
6. Is there a Fathom money-back guarantee?
Fathom shows a 90-day guarantee badge on every plan, but its terms of service say all fees are non-refundable. So it may be worth double-checking before purchase.
7. Is Fathom AI worth it?
Yes, Fathom AI is worth it if you take more than 5 calls a month that need structured notes. The free plan covers up to 5 advanced summaries, and Premium removes that cap for $16 to $20 per month. Teams of 2 or more get shared search and folders on Team, and sales teams get CRM field sync on Business.
