If you face messy meeting notes with missing details, a meeting note-taker like Fireflies.ai can help you. I tried it to explore its capabilities, tested it across different meeting scenarios with multiple speakers, and compared it with Lindy to see if it’s worth it.
What is Fireflies AI?
Fireflies.ai is an AI meeting assistant that records, transcribes, and summarizes calls across Zoom, Google Meet, Microsoft Teams, and other platforms. It works as an AI note taker that creates searchable transcripts and structured recaps you can share or push into tools like Slack and Salesforce.
In short, it’s a tool that helps you save time on recording and follow-up work so you can focus on the conversation.
Key features
Fireflies’ features help it capture, organize, and share meeting knowledge efficiently. Here’s a breakdown of the most important ones:
Automatic meeting recording and transcription
Fireflies can auto-join meetings on Zoom, Google Meet, Microsoft Teams, and Webex. You can set calendar rules or invite the bot directly. For every session, the bot generates a transcript for you.
Fireflies transcriptions are fully searchable, making it easy to revisit important moments or create meeting notes your team can reference later.
These transcripts are fully searchable, making it easy to revisit important moments or create meeting notes for your team. It also supports 100+ languages.
AI summaries and AskFred
You can also use Fireflies to generate concise summaries and action items. AskFred, the AI assistant, can query a single meeting or your full workspace to pull insights, draft follow-ups, or highlight key decisions.
Conversation intelligence and analytics
Paid plans include talk-time analysis, keyword tracking, and speaker insights. These analytics help managers evaluate team performance and spot recurring topics across calls.
Workspace and channels
Teams can organize meetings into channels. Free plans support a limited number of public channels, while higher tiers add unlimited or private channels for sensitive conversations.
Soundbites and clips
Fireflies lets you create short clips from longer recordings. You can cut highlights manually or use AI to generate “Magic Soundbites,” which consume credits.
Integrations
Fireflies connects with 60+ apps, including Slack, Notion, Google Docs, Salesforce, and HubSpot. It also supports Zapier and Make for custom workflows.
Fireflies AI note taker covers the basics well. Next, let’s see how it works step by step.
How does Fireflies work?
Fireflies works by joining your calls, recording the conversation, and creating transcripts and summaries you can search and share. The setup is straightforward, and once you connect it to your calendar, the assistant handles the rest automatically.
Here’s how it functions:
- Connect your calendar and conferencing apps. Fireflies supports Zoom, Google Meet, Microsoft Teams, and Webex.
- Set your auto-join rules or invite the Fireflies bot to a meeting.
- During the call, Fireflies starts recording and generates a transcript instantly.
- After the meeting, the transcript and AI summary appear in your workspace. You can use AskFred to ask questions, search for highlights, or generate follow-up tasks.
- Sync the meeting notes to your apps, including Salesforce, HubSpot, Slack, and Google Docs.
For example, in a weekly sales call, Fireflies records the discussion, creates meeting notes, and syncs action items directly to Salesforce. The sales team saves time by skipping manual entry. This allows them to focus on closing deals.
Fireflies stops at meeting transcripts and action items, but Lindy does that and a lot more. Lindy’s AI agents can help you with meeting recordings, transcripts, notes, and action items, along with sales, lead generation, customer support, and other tasks.
Let’s compare the two to understand where each tool fits best.
Fireflies vs Lindy: What’s the difference?
The main difference is that Fireflies focuses on recording and transcribing meetings, while Lindy is an advanced AI agent tool that summarizes meetings and also automates follow-up actions and integrates with business tools.
Here’s how they compare:
Fireflies AI pricing, at $18/user/month, is average for transcription tools as it saves time on meeting notes. It’s ideal if you only need searchable transcripts, structured recaps, and a light CRM sync.
Lindy gives you AI agents that can transcribe meetings, send follow-up emails, update CRM fields, automate admin tasks, or handle inbound and outbound calls.
What I liked and didn’t like about Fireflies.ai
I tested Fireflies.ai in meetings with multiple speakers, noisy environments, and different languages. I also tried to use as many AI features as possible to search meetings and create notes and action items.
The tool excels at meeting recordings, notes, and transcripts. However, it has some trade-offs that you must know. Here’s what works well and where it falls short:
What works well
- Simple integrations with calendars and other meeting platforms make setup quick.
- Transcriptions work well for most business calls, with 95% accuracy, as mentioned on their home page. You also get searchable meeting notes.
- AI summaries, combined with AskFred, save time when you need to search for specific details.
Where it falls short
- In noisy settings, the accuracy can drop.
- Advanced features like conversation intelligence, private storage, and HIPAA support need upgrading to higher-tier plans.
- Customizations, as they are limited when compared to platforms like Lindy that support complex workflows across different domains.
{{templates}}
Should you use Fireflies? My take
Fireflies.ai is a great tool if your main goal is to capture meetings, create searchable transcripts, and generate summaries without manual effort. It’s reliable and produces consistent recording and structured notes that sync into tools like Slack or Salesforce.
However, it may not suit teams that expect advanced automation like automated follow-ups, scheduling, or CRM updates. Below is a clear distinction:
Fireflies is ideal for
- Remote and hybrid teams that need a shared workspace for transcripts and summaries.
- Sales and customer success reps who want to automatically log meeting notes into Salesforce or HubSpot.
- Recruiters and hiring managers who need reliable transcription of interviews and quick summaries to share with colleagues.
- Project managers who want to sync action items from meeting recordings into task apps like Asana, ClickUp, or Monday.
Skip Fireflies if you
- Require transcription for legal or medical use cases where even small errors matter.
- Need workflow automation such as scheduling, CRM updates, or sending follow-up emails automatically.
- Want enterprise-level controls like private storage or HIPAA compliance, but don’t plan to upgrade to higher tiers.
Next, let’s see how to set up Fireflies.
How to get started with Fireflies
Fireflies has an easy setup process that only takes a few minutes. Here’s how you do it step-by-step:
- Connect your calendar and meeting apps: Link Zoom, Google Meet, Microsoft Teams, or Webex so Fireflies can auto-join your calls.
- Set your preferences: Decide whether Fireflies should join every call, only meetings with external guests, or only those you invite directly.
- Run your first meeting: Fireflies begins recording, creates a transcription, and gives you a summary to share or sync into Slack, Salesforce, or Google Docs.
Pro tip: Check your plan’s AI credits before relying on advanced features like Soundbites or expanded notes.
Once you’re set up, you’ll want to adjust your workflow for efficiency. For that, you’ll need to follow some best practices.
Fireflies best practices I wish I knew earlier
Fireflies can work better and give you better results if you set it up correctly. Here are a few practices that improve accuracy and save time:
- Adjust auto-join rules: You can configure Fireflies to join only the important meetings. This prevents unwanted recording and keeps storage organized.
- Set the meeting language in advance: If your team speaks consistently in one language, it’ll produce a cleaner transcript.
- Use channels for structure: Create project or client-specific channels instead of dumping all notes into one workspace. For example, you can create a channel to store all your work meeting recordings.
- Integrate your apps beforehand: This way, your meeting notes will flow automatically into tools like Salesforce, HubSpot, or Slack.
Common mistakes to avoid
You can ruin the value you get from a Fireflies subscription because of a few common errors. Here’s what to look out for:
- Relying too much on the Free plan: Storage caps and limited credits can block access to features you may need later.
- AI credit usage: Features like Magic Soundbites or expanded summaries eat up credits fast.
{{cta}}
My verdict on Fireflies
Fireflies.ai is a reliable AI note taker for teams that want consistent transcripts and structured recaps of their meetings. It delivers good value for those who only need recording, summaries, and simple integrations with tools like Slack or Salesforce.
However, if you want workflow automation for meeting notes, email follow-ups, CRM updates, or inbound and outbound calling, platforms like LIndy, that let you build AI agents, will suit you better.
Try Lindy, the Fireflies alternative that takes meeting notes and automates tasks
If you want an AI tool that does more than notes and helps you automate tasks, go with Lindy. It connects to your calendar, CRM, and inbox and lets you build AI agents to automate CRM updates, scheduling, follow-ups, and more.
Lindy offers 4,000+ integrations and dozens of plug-and-play templates.
Here’s how Lindy supports workplace use cases:
- AI Meeting Note Taker: Lindy creates structured meeting notes in Google Docs after recording and transcribing conversations. After the meeting, Lindy can send Slack or email summaries with action items and can even send emails or meeting reminders via HubSpot and Gmail.
- Drag-and-drop workflow builder for non-coders: You don’t need any technical skills to build workflows with Lindy. It offers a drag-and-drop visual workflow builder.
- Create AI agents for your use cases: You can give them instructions in everyday language and automate repetitive tasks. For instance, create an assistant to find leads from websites and sources like People Data Labs. Create another agent that sends emails to each lead and schedules meetings with members of your sales team.
- Automated CRM updates: Instead of just logging a transcript, you can set up Lindy to update CRM fields and fill in missing data in Salesforce and HubSpot without manual input.
- AI-powered follow-ups: Lindy agents can send follow-up emails, schedule meetings, and keep everyone in the loop by triggering notifications in Slack by letting you build a Slackbot.
- Supports tasks across different workflows: Lindy also handles website chat, lead generation, and content creation. You can create AI agents that help reduce manual work in training, content, and CRM updates.
- Automated sales outreach: Lindy can run multi-touch email campaigns, follow up on leads, and even draft responses based on engagement signals.
- Cost-effective: Automate up to 40 monthly tasks with Lindy’s free version. The paid version lets you automate up to 1,500 tasks per month, which is a more affordable price per automation compared to many other platforms.
Try automating up to 40 tasks with Lindy for free.
Frequently asked questions
How much does Fireflies.ai cost?
Fireflies.ai costs $18/seat/month for the Pro plan when billed monthly.
Does Fireflies.ai have a free plan?
Yes, Fireflies offers a Free plan with limited storage and credits. It’s useful for testing the platform before moving to paid tiers.
How accurate is Fireflies.ai transcription?
Fireflies.ai meeting notes are quite accurate, with a claimed 95% transcription accuracy for most business meetings. However, accuracy may drop with heavy accents, crosstalk, or noisy environments.
Can Fireflies.ai integrate with Zoom and Google Meet?
Yes, Fireflies integrates natively with Zoom, Google Meet, Microsoft Teams, and Webex.
Does Fireflies.ai record meetings automatically?
Yes, Fireflies recording can start automatically when you enable auto-join rules linked to your calendar.
How does Fireflies.ai compare to Lindy?
Fireflies focuses on meeting notes and summaries, while Lindy lets you create AI agents that handle follow-ups, CRM updates, and phone workflows.
Is Fireflies.ai secure for sensitive data?
Yes, Fireflies is SOC 2, GDPR, and HIPAA compliant, and is secure for sensitive data.
Can Fireflies.ai be used for sales calls?
Yes, you can use Fireflies for sales calls. It can sync meeting notes with Salesforce or HubSpot after the call.
Does Fireflies.ai work with Slack or CRMs?
Yes, Fireflies connects with Slack, Salesforce, HubSpot, Notion, and 60+ other apps.
What is the best AI meeting notes tool in 2025?
Lindy, Otter.ai, Fireflies, Fathom, and Jamie are some of the best AI meeting notes tools in 2025. However, Lindy stands out among these tools for AI meeting recaps and automation across different business workflows.
%20(1).png)
.png)
%20(1).png)
.avif)
.png)
.png)
