Taskade is an AI productivity platform that combines task management, note-taking, and collaboration in one place. It’s known for its flexible project views and built-in AI, but reviews are mixed on how far its capabilities go.
This Taskade AI review explores what the platform does well, where it struggles, and how it stacks up against alternatives like Lindy.
In this article, we’ll cover:
- What is Taskade?
- How Taskade works in workflows
- Taskade vs Lindy and where each fits best
- Strengths and limitations of Taskade
- Who should use Taskade and who should skip it
- Pricing details, setup steps, and best practices
Let’s first define Taskade.
What is Taskade?
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Taskade is an AI productivity platform that blends task management, note-taking, and real-time collaboration in a single workspace. It’s for teams and individuals who want to get organized and move from brainstorming to execution without juggling multiple tools.
It combines project views, real-time collaboration, and automation tools to help you move from idea to action without switching apps. Taskade’s value lies in giving teams a structured environment for tasks, documents, and conversations with templated workflows.
You can create a project, assign tasks, jump between a list, board, or mind map view, and use its built-in AI to draft content or restructure notes. This blend of flexibility and structure positions Taskade as more than a to‑do list.
While it’s often compared to tools like Notion or Todoist, Taskade leans more on AI assistance for formatting and organizing work within the app. Its collaboration capabilities using chat and video make it appealing for remote teams that want one platform for both planning and communication.
Key features
Taskade combines several tools into one workspace for tasks, notes, and collaboration. Here’s what stands out when you use it:
- Multiple project views: Switch between list, board, mind map, organization chart, or calendar depending on the stage of your project. This flexibility makes it easy to adapt workflows without moving to another platform.
- AI-powered assistance: The built-in AI can outline projects, turn meeting notes into task lists, or rewrite content directly inside the workspace. For anyone comparing Taskade vs Notion, Taskade’s AI is more focused on in-app task and document structuring than on building complex databases.
- Template library: Hundreds of ready-made templates for project planning, content calendars, meeting agendas, and more. This helps new users get set up quickly without designing workflows from scratch.
- Real-time collaboration tools: The app includes chat, video calls, and screen sharing, so teams can plan and execute work without juggling separate apps.
- Cross-platform access: The Taskade app works on desktop, mobile, and as a browser extension, with syncing across devices.
- Basic offline support: You can work without an internet connection on supported devices, with updates syncing when you reconnect.
- Integrations: Connects with Google Drive, Slack, GitHub, and calendar apps. It doesn’t match platforms with larger integration libraries, but it covers essentials.
- Workspace hierarchy: Organize projects using a clear structure of workspace → folder → project → task. This hierarchy works well for small to medium teams.
- Automation for formatting and organization: AI commands can restructure messy notes into clean outlines or break long content into task-ready lists.
These features make Taskade a task and collaboration hub with an emphasis on visual planning and built-in communication. It can be a versatile space for teams that want to work together without splitting their attention across tools.
Next, let’s look at how Taskade works in practice.
How does Taskade work?
Taskade works by giving you a structured space to plan, assign, and track work in real time. You create a workspace, set up projects, and use its views and AI tools to keep everything organized.
Here’s a step-by-step look at how it works:
- Sign up and create a workspace: Start fresh or choose a name and theme that fits your team or project.
- Organize with folders: Group related projects into folders so they’re easy to find.
- Create a project: Pick from a template or begin with a blank page.
- Add tasks, notes, and sections: Break work into steps, add due dates, and assign them to team members.
- Choose a view: Switch between list, board, mind map, organization chart, or calendar depending on the work stage.
- Use AI assistance: Summarize meeting notes, outline ideas, or reformat content into action items.
- Collaborate in real time: Chat, call, or share your screen without leaving the project.
Here’s an example: A small marketing team is planning a product launch. They start with a mind map to brainstorm ideas. Once the concepts are set, they switch to a board view to manage design, content, and outreach tasks.
The AI assistant converts raw brainstorming notes into a content calendar draft. Team members jump on a quick video call within Taskade to finalize responsibilities.
This flow works well for small to medium teams that need a quick setup and built-in communication. It’s also a good fit for solo users who want to keep planning and execution in the same place.
If you compare Taskade vs Todoist, Taskade offers more collaboration and project view flexibility, while Todoist focuses on simpler list-based task management.
Now, let’s compare Taskade with another AI platform, Lindy, to see where it stands out and where it falls short.
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Taskade vs Lindy: What’s the difference?
Taskade is an AI productivity platform that focuses on planning, task management, and collaboration within a single app. Lindy is an AI agent and automation tool that connects with thousands of apps and automates workflows.
Taskade helps you structure projects and communicate with your team. Lindy can automate tasks like making calls, sending emails, updating CRMs, and booking appointments.
Here’s how they compare on some of the important parameters:
If you’re choosing between them, think about whether you want to manage work yourself or have AI handle more of it for you. For example, a team running campaigns in Taskade would still need to send outreach emails and log CRM data manually. With Lindy, an AI agent could manage those follow-ups, update the CRM, and prepare reports automatically.
We’ve covered the strategic differences between Taskade and Lindy. Next, let’s see what works well in Taskade and where it can be frustrating.
What we liked and didn’t like about Taskade
Using Taskade feels smooth when you stick to its strengths, but there are places where it slows you down. Here’s the breakdown:
What works well
- Flexible project views: Switching between list, board, mind map, organization chart, and calendar is quick. This makes it easy to adapt a project as it moves from brainstorming to execution.
- Templates that save time: The library covers common needs like meeting agendas, content calendars, and project plans. It’s easy to drop one in and start.
- Built-in collaboration: Having chat, video calls, and screen sharing in the same space keeps conversations connected to the work. For remote teams, this reduces tool switching.
- AI for quick formatting: The AI assistant can turn rough notes into structured lists or rewrite content for clarity. This is useful when moving from idea capture to actionable tasks.
Where Taskade falls short
- AI is confined to the app: It doesn’t reach into other tools or handle cross-platform workflows. If you need automation across email, CRM, or phone calls, you’ll need another platform.
- Limited integrations: It connects to Google Drive, Slack, GitHub, and calendars, but you can’t plug it into a wider ecosystem the way you can with platforms offering thousands of integrations.
- Pricing jumps for AI features: While the free plan works for simple task management, paid tiers lock advanced AI features. That makes it harder for small teams to test long-term without cost.
These limitations don’t make Taskade a bad choice. They make it better suited to teams that want all‑in‑one visual project planning without deep automation. If you’re curious about broader automation options, AI agent tools are worth exploring.
With the pros and cons clear, the next question is whether Taskade fits your style of work and your team’s needs.
Should you use Taskade? Our take
Taskade is a strong option if you want one place to plan, organize, and discuss work. It suits teams and individuals who want quick setup, visual flexibility, and AI help for organizing tasks and notes. It doesn’t suit teams that need automation or multiple app integrations.
Below is a clear distinction:
Taskade is perfect for
- Small to medium remote teams that want to combine planning and communication in one platform.
- Students or freelancers who need a simple way to capture ideas and turn them into actionable lists.
- Teams running lightweight projects where switching views and adding quick AI formatting improves speed.
- Users who prefer built-in video and chat over more complex database functions.
Skip Taskade if you
- Need AI to act outside the platform, for example, sending client emails, updating a CRM, or making calls.
- Depend on wide-ranging integrations to keep your workflows connected.
- Require advanced project management features like portfolio tracking or resource allocation.
If you’re in one of these situations, look at automation-focused tools or AI agents that work across apps. If you decide Taskade is worth trying, the setup process is quick. Let’s walk through the steps to get started.
How to get started with Taskade in 8 steps
Setting up Taskade only takes a few minutes. Here’s the process from sign-up to your first project:
- Create an account: Sign up with email, Google, or Apple ID.
- Name your workspace: Choose a title that reflects your team or project.
- Add folders: Group related projects to keep things organized.
- Start a project: Pick a template from the library or start blank.
- Add tasks and notes: Break work into steps, set due dates, and assign owners.
- Choose a view: Switch between list, board, mind map, organization chart, or calendar as the project develops.
- Invite collaborators: Send invites by email and start working together in real time.
- Use AI to format or summarize: Ask Taskade’s AI to turn rough notes into structured plans or rewrite content for clarity.
Here’s a tip: Keep your first project small to get familiar with switching views and using AI tools. This helps you figure out if Taskade matches your workflow before committing.
Once you’re set up, the way you use Taskade daily will determine how much value you get from it. Following a few best practices can help you get there faster.
Taskade best practices
Getting the most out of Taskade comes down to how you organize and maintain your workspace. A few habits can make a big difference:
Essential practices
- Keep a clear structure: Use the workspace → folder → project hierarchy so tasks don’t get lost.
- Use templates for repeat work: Save time by starting with a template for meetings, content calendars, or sprints.
- Review weekly: Set aside time to update tasks, close completed items, and reprioritize.
- Switch views to match the stage: Use mind maps for brainstorming and boards or calendars for execution.
Common mistakes to avoid
- Overloading AI with vague prompts: The AI works best with short, specific instructions.
- Sticking to one view: Different project phases benefit from different views.
- Skipping regular cleanup: Leaving outdated tasks in your workspace creates clutter and slows decision-making.
Our verdict on Taskade
Taskade is a capable task and collaboration platform for users who want flexible project views, built-in communication, and light AI help for organizing work. It’s best for small to medium teams, freelancers, and students who need an all-in-one space without the complexity of enterprise tools.
Taskade stands out for how quickly you can move from brainstorming to structured plans without leaving the app. The ability to chat, meet, and update tasks in one place keeps everything connected.
However, if you need AI that works outside the app, like sending client updates, managing leads, or pulling data from other systems, Taskade may not do the job for you, as it works only within the app.
Bottom line: Taskade works well when your goal is to plan and collaborate in one visual workspace. It doesn’t suit complex, cross‑platform workflows from start to finish. For those workflows, AI agents or automation platforms like Lindy with broader integrations will fit better.
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Try Lindy to automate tasks across sales, CRM, and support
Lindy is an affordable AI automation platform and a strong alternative to Taskade, Zapier, Pabbly, and Make. It lets you build your own AI agents for loads of tasks.
You’ll find plenty of pre-built templates and loads of integrations to choose from.
Lindy helps automate your workflows with features like:
- AI Meeting Note Taker: Lindy joins meetings from Google Calendar. It records the conversation, creates transcripts, and writes structured notes in Google Docs. After the meeting, Lindy can send Slack or email summaries with action items and can even trigger follow-up workflows across apps like HubSpot and Gmail.
- Sales Coach: Lindy can provide custom coaching feedback, breaking down conversations using the MEDDPICC framework to identify key deal factors like decision criteria, objections, and pain points.
- Update CRM fields without manual entry: Instead of just logging a transcript, you can set up Lindy to update CRM fields and fill in missing data in Salesforce and HubSpot without manual input.
- Send follow-up emails and keep everyone in sync: Gong stops at transcription, but Lindy agents can send follow-up emails, schedule meetings, and keep everyone in the loop by triggering notifications in Slack by letting you build a Slackbot.
- Lead enrichment: You can configure Lindy to use a prospecting API (People Data Labs) to research prospects and to provide sales teams with richer insights before outreach.
- Automated sales outreach: Lindy can run multi-touch email campaigns, follow up on leads, and write follow-up replies using open rates, clicks, and prior messages.
- Cost-effective: Automate up to 40 monthly tasks with Lindy’s free version. The paid version lets you automate up to 5,000 tasks per month, which is a more affordable price per automation compared to many other platforms.
Try Lindy free and automate up to 400 tasks with your first workflow.
Frequently asked questions
How much does Taskade cost?
Taskade paid plans start from $20/user/month, billed monthly. The pricing increases with team size and access to advanced AI features. They also have a free plan for users who want to try it out.
Is Taskade AI worth using?
Taskade AI is worth using if your needs stay inside the platform. It works well for summarizing notes, generating outlines, and formatting tasks. If you expect it to run workflows in other tools, you’ll need additional automation solutions.
Can Taskade replace Notion or Todoist?
Taskade can replace Notion or Todoist for users who prioritize visual project views and integrated team communication.
When you put Taskade vs Notion, Taskade has simpler databases but stronger built-in communication. Comparing Taskade vs Todoist, it offers more visual views and collaboration, but Todoist is faster for list-based task management.
What are Taskade’s limitations vs Lindy?
Taskade’s limitations compared to Lindy are that its AI features work only inside the app, and it offers limited integrations.
Lindy, on the other hand, connects to thousands of external apps and services via APIs, and can handle calls, emails, and CRM updates across platforms. That makes it better suited for businesses that need workflow automation spanning workspaces.
Who should use Lindy instead?
Businesses that need AI to automate tasks across multiple platforms, such as email, CRM, and scheduling, should use Lindy instead of Taskade. Those who only need in-app organization and collaboration can stick with Taskade.
What is the best AI productivity app in 2025?
Taskade, Lindy, Notion, Todoist, and ChatGPT are some of the best productivity apps in 2025. Taskade is best for visual project planning and real-time collaboration. For executing work across multiple channels, AI agent platforms like Lindy are a better choice.
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